Setting employee access levels

Access levels

LeaveBoard has four access levels: user, manager, supervisor, and administrator. Find below a graphic explaining the differences between these users plus who sees what.


As an Employee, your access level permits you to:

  • Book time-off
  • Access your leaves
  • Access the team calendar and personal calendars
  • Synchronize the calendar
  • Book time off via Slack
  • Have a status of the Time-off balance.
  • Leave history
  • Free support
  • Self Service HR portal
  • Leave management
  • Vacation calendar
  • Leave tracking
  • Single Sign-On
  • Automatic notifications
  • Integrations

As a manager, you will have some additional access rights than the standard employee user. Users that have direct reports automatically become managers.

  • Book leave
  • Team calendar
  • Approve leaves
  • HR reports
  • Add leave on behalf.

Manager permission is setup automatically for the users who have direct reports (Ie: the employee has to approve the leaves of a colleague).


Supervisors practically oversee what is happening within the company, however, they don't have edit rights.

They have access to the same functionalities as managers, plus access to the employee directory in read-only mode.


As an administrator, have access to all features of LeaveBoard:

  • All-access as mentioned above plus
  • Ability to invite or import employees
  • Ability to add or delete teams and offices.
  • Ability to add and configure leave policies and modify allowances
  • Ability to check company-wide HR reports
  • Ability to book time-off on behalf of your employees
  • Access the employee directory and edit any details
  • Setup notifications
  • Company wide-integrations - such as Slack
  • Control the company details and the subscription.

How to change the access level?

To change the level of access of an employee, just go to Employees > Employee name > Click Edit > and in the permission field, you can change from User to Supervisor or Admin > Click Save.

Related support questions

How to change the calendar and reports visibility settings?

Find additional informations regarding the access and permission levels.