Employee Self-Service - ESS Leave Management

Modern business runs on self-service. Cloud technology offers a more effective, reliable, and secure experience. Allow your workforce to take the reins - both employees and managers, and have more time to focus on strategic initiatives.

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The benefits of using an online employee self-service software:

  • Reduce admin time
  • Speed up the HR operations
  • Ensure continuity and engagement
  • Keep employee records safe and updated
  • Empower the workforce
  • Enable employees to request leave
  • Allow supervisors to keep control
  • Improve employee satisfaction

ESS Portal

Your employees can easily request, track and manage their time off, allowing you to focus on the HR issues that matter.

HR management has never been easier. Your workforce will have access to core HR information updated in real-time when and where they need it.

  • Register time-off
  • Check your allowances
  • Check the team calendar

Employee portal

Delegate team leaders to approve their team's time-off

The employees need to know how much available PTO they have, and managers need information about their team.

These processes require time and result in delays, poor decision-making, or vacation policies that are not respected.

Spend less time on admin tasks and focus on delivering value to the business.

Approval workflows

Give employees the tools they deserve

With an Employee Self-Service solution (ESS), the staff can access work-related details, manage leave, and gain insights using their team from their mobile devices, anytime and anywhere.

  • Responsive design
  • Intuitive user experience
  • Easy to use
  • No download needed
  • Accessible anytime directly from your browser

Leave and HR Management System Web-App

Gain perspective and insights

Sensitive data should be protected; however, it should be accessible to the right people to deliver key activities.

As an HR manager or CEO, you will be informed about the following:

  • work anniversaries
  • birthdays,
  • new hires,
  • org structure, and
  • headcount.

The best employee experience

The records get updated after a leave of absence is introduced in the system. The system updates within allowances, monthly reports, and vacation calendars.

Say goodbye to duplicate entries, manual inputs, and human errors.

Leave Tracker

Advantages Employees

  • Access the employee portal
  • Request PTO, WFH and sick leaves
  • No training required
  • View time-off balance
  • Consult the online holiday planner
  • Simplify internal communication
  • Access the shared team calendar
  • Receive a notification when time-off is approved

Advantages Managers

  • Access employee data
  • Approve or refuse time-off requests
  • Facilitates decision-making
  • View business reports
  • Accessible at any time on any device
  • End leave clashes or critical skill shortage crisis
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Custom access levels and permissions

Privacy is essential, so with LeaveBoard, HR leads can personalize the access levels for each employee, permissions, and visibility settings.

No Excel sheet will be able to provide such a granular configuration to ensure both privacy and transparency across the workforce.

Access and permission levels

Features of the Employee Self-Service Software

Update your employee management. LeaveBoard offers incredible HR experiences that remove friction by automating repetitive tasks, centralizing data, and streamlining workflows.

Register any absence

Give employees the experiences they deserve.

  • Smart time off request forms for every employee
  • Dynamic entitlement calculator
  • Overlaps warning
  • Instant email/Slack notifications
  • Absence calendar
  • Automatic entry in your Office/Google Calendar
  • Delegate absence approval tasks to your lead managers
  • Custom approval flows
  • Absence history & audit
  • Custom absence types
  • Enforce limit restrictions
  • Easily amend allocations

Employee self-service

Enhance team autonomy and drop frustrations.

  • Employee portal
  • Register time off form
  • Single Sign-On
  • Yearly planner
  • Staff absence chart
  • Roles and permissions
  • Self-service reporting portal
  • Accessible online as a web-app

Absence planning

Gain time by transforming the planning process

  • Ensure business continuity
  • Personal vacation planner
  • Monthly team attendance calendar

HR, attendance, and leave reports

Managers use data as a competitive advantage.

  • Executive reports
  • Monthly payroll reports
  • Annual planning reports
  • Powerful filters
  • XLS downloads
  • HR analytics New


Eliminate repetitive tasks to gain more time for strategic actions.

  • Google Calendar
  • Outlook Calendar
  • Slack

Cloud-based HR Software

The ESS module is a critical element of powerful HR Software.

  • Employee directory
  • Employee records
  • Leave policies
  • Leave tracking
  • Simple notification workflows
  • Process automation
  • Daily back-ups

Do not just take our word for it

Schedule an interactive demo to see how the app works and discuss your expectations from an Employee Self-Service Software.

Frequently asked questions:

What is Employee self-service (ESS)?

Employee self-service, in short ESS, is a convenient feature offered by most modern HRIS. LeaveBoard makes no exception, so ensure you improve your employee's work-life using ESS.

A self-service platform signifies software accessible to all employees, not only HR professionals, and is of significant help in a lot of job-related tasks. Employees can access leave information or even update their professional data.

And if you are not sure what ESS stands for? ESS is the abbreviation for Employee Self-Service.

How to use the Employee Self-Service Software?

Modern EES software allows staff members to:

  • Book time off (by sending requests to the manager in charge of the approval)
  • View and update their personal information - such as name, team, manager, working hours, phone number, etc. -all these in their profile
  • Check the online holiday planner
  • Access the shared team calendar
  • And much more.
How to introduce ESS to the staff?

Once you invite the employees to the platform, they will access it easily from any browser. The solution allows for self-administration. It is employee-centric and with simplicity and ease of use in mind. Even though our employee self-service is easy to use, you cannot expect all your employees to handle innovative technology. If your team has a less tech-savvy colleague, the HR staff or managers must ensure everyone is comfortable with the ESS and answer all their questions when needed. One tour of the employee portal and registering one leave of absence will be sufficient.

Making employee self-service work should be an organizational goal. To achieve it, more than one department must implement it. HR managers and managers from other departments must collaborate to make employee usage widespread.

Employees will access the ESS portal using a username and password or log in with a single sign-on account using their Google, Slack, or Outlook credentials. The employee portal will supply access to the admin data and allow your staff to efficiently plan, manage, or book time off.

What is an ESS HR app?

An ESS HR app allows employees to check their time-off balance or the following public holiday from their mobile devices anytime and anywhere. Our HR app is intuitive and has a responsive design, so everyone will love it. No download is needed; employees can also use it as a web app by accessing it directly from a browser.

How can Employee Self-Service and HR Software work together?

The employee self-service module empowers employees, increases performance, and reduces compliance risks. Managing your employees in the cloud in a secure, scalable, and mobile way helps your business succeed. By providing access to the Software via ESS to your employees, you ease access to relevant data to help them make informed decisions, facilitate record-keeping, and automate tracking, recording, or planning processes.

Do you provide Manager and Employee self-service functionalities as part of HR software?

An employee portal (also an HR portal or Employee self-service portal) is a secure website where employees can access various HR services. Such platforms connect staff with the business, facilitate record-keeping, streamline workflows, automate processes, and empower employees by giving them more control and autonomy. The portals remove paperwork and manual email trails within the office. Your organization will see increased workforce productivity and greater HR operations efficiency with employee self-service portal access.

What are the advantages of Employee Self-Service tools?

We genuinely believe that LeaveBoard's EES has many benefits. Let us check them out:

  • a visible increase in productivity and efficiency
  • a reduced admin time due to fewer questions on time-off requests, benefits entitlement, or scheduling issues
  • by eliminating the repetitive tasks, the HR department will be able to see the bigger picture
  • accelerated HR operations
  • more employee empowerment
  • reduced risk of human error when it comes to data entries
  • reduced risk of inaccurate data when it comes to personal information because employees are the ones in charge of completing it
  • improving employee satisfaction and engagement.

The human resource information system (HRIS) or human resource management system (HRMS) industry is evolving daily, and every organization targets efficiency and productivity. Employee Self-Service is one of the tools to use for reaching high-level productivity among staff.

Streamline HR in your business with an employee self-service system

Reduce labor costs

Cut costs using a system that allows staff to be productive: send holiday requests, check who is off, and visualize their leave balances.

Boost effectiveness

Once you say goodbye to manual and inefficient processes, keeping up to date with what is happening in the business while running your admin smoothly will be easy.

Improve productivity

The cloud-based employee dashboard provides an intuitive user experience that is easy to navigate, secure, and accessible from wherever they are, at any time, and using any browser.

Automate your Human Resources Management with the employee self-service system.

Easy set-up ● No contracts required ● No credit cards