Employee Self-Service - ESS Portal

Modern business runs on self-service. Cloud technology offers a more effective, reliable, and secure experience. Allow your workforce to take the reins - both employees and managers, and have more time to focus on strategic initiatives.

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The benefits of using an online employee self-service software:

  • Reduce admin time
  • Speed up the HR operations
  • Ensure continuity and engagement
  • Keep employee records safe and updated
  • Empower the workforce
  • Enable employees to request leave
  • Allow supervisors to keep control
  • Improve employee satisfaction

Employee self-service portals

Your employees can book and manage their time-off easily, which allows you to focus on the HR issues that matter.

HR management has never been easier. Your workforce will have access to core HR information updated in real-time, when and where they need it.

  • Register time-off
  • Check your allowances
  • Check the team calendar

Employee portal

Delegate team leaders to approve their team's time-off

The employees need to know how much available PTO they have, and managers need information about their team. These processes require time and result in delays, poor decision-making, or vacation policies that are not respected. Spend less time on admin tasks and focus on delivering value to the business.

Approval workflows

Give employees the tools they deserve

With an Employee Self-Service solution (ESS), the staff will be able to access work-related details, manage leave, and gain insights using their team from their mobile devices, anytime and from anywhere.

  • Responsive design
  • Intuitive
  • Easy to use
  • No download needed
  • Accessible anytime directly from your browser

Leave and HR Management System Web-App

Gain visibility and control

Sensitive data should be protected. That is why we have built role-based access and advanced permissions to ensure data privacy.

Access and permission levels

The best employee experience

The records get updated after a leave of absence is introduced in the system. This step triggers updates within allowances, monthly reports, and calendars. Say goodbye to duplicate entries, manual inputs, and human errors.

Leave Tracker

For Employees

  • Access the employee portal
  • Book vacation and sick leaves
  • No training required
  • View time-off balance
  • Consult the online holiday planner
  • Simplify internal communication
  • Access the shared team calendar
  • Receive a notification when time-off is approved

For Managers

  • Access employee data
  • Approve or refuse time-off requests
  • Facilitates decision-making
  • View business reports
  • Accessible at any time on any device
  • End leave clashes or critical skill shortage crisis
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Features of the Employee Self Service Software

Update your employee management. LeaveBoard offers incredible HR experiences that remove friction by automating repetitive tasks, centralizing data, and streamlining workflows.

Register any absence

Give employees the experiences they deserve.

  • Online absence requests forms for every employee
  • Dynamic entitlement calculator
  • Overlaps warning
  • Instant email/Slack notifications
  • Absence calendar
  • Automatic entry in your Office/Google Calendar
  • Delegate absence approval tasks to your lead managers
  • Custom approval flows
  • Absence history & audit
  • Custom absence types
  • Enforce limit restrictions
  • Easily amend allocations

Employee self-service

Enhance team autonomy and drop frustrations.

  • Employee portal
  • Register time off form
  • Single Sign-On
  • Yearly planner
  • Staff absence chart
  • Roles and permissions
  • Self-service reporting portal
  • Accessible online as a web-app

Absence planning

Gain time by transforming the planning process

  • Ensure business continuity
  • Yearly calendar
  • Monthly company chart

Attendance monitoring & HR reports

Managers use data as a competitive advantage.

  • Executive reports
  • Monthly payroll reports
  • Annual planning reports
  • Powerful filters
  • XLS downloads
  • HR analytics New


Eliminate repetitive tasks to gain more time for strategic actions.

  • Google Calendar
  • Outlook Calendar
  • Slack

Part for HR Software

The ESS module is a critical element of the powerful HR Software.

  • Employee directory
  • Employee records
  • Leave policies
  • Leave tracking
  • Simple notification workflows
  • Process automation
  • Daily back-ups

Do not just take our word for it

Schedule an interactive demo, to see how the app works and discuss with us what are your expectations from an Employee Self-Service Software.

Frequently asked questions:

What is Employee self-service (ESS)?

Employee self-service, in short ESS, is a convenient feature offered by most modern HRIS. LeaveBoard makes no exception, so make sure you improve your employee's work-life by using ESS.

A self-service platform signifies software accessible to all employees, not only HR professionals, and is of significant help in a lot of job-related tasks. Employees can access leave information or even update their professional data.

And if you are not sure what ESS stands for? ESS is the abbreviation for Employee Self-Service.

How to use the Employee Self-Service Software?

Modern EES software allows staff members to:

  • book time-off (by sending requests to the manager in charge of the approval)
  • view and update their personal information - such as name, team, manager, working hours, phone number, etc. -all these in their profile
  • check the online holiday planner
  • access the shared team calendar
  • and much more.
How to introduce ESS to the staff?

Once you invite the employees to the platform, they will access it easily from any browser. The solution allows for self-administration. It is employee-centric and with simplicity and ease of use in mind. Even though our employee self-service is easy to use, you cannot expect all your employees to handle innovative technology. If your team has a less tech-savvy colleague, the HR staff or managers will need to make sure everyone is comfortable with the ESS and answer all their questions when needed. One tour of the employee portal and registering one leave of absence will be sufficient.

Making employee self-service work should be an organizational goal. To achieve it, more than one department must implement it. HR managers and managers from other departments must collaborate to make employee usage as common and widespread.

Employees will access the ESS portal using a username and password or log in with a single sign-on account using their Google, Slack, or Outlook credentials. The employee portal will supply access to the admin data and allow your staff to plan, manage, or book time off with ease.

What is an ESS HR app?

An ESS HR app allows your employees to check their time-off balance or the next public holiday from their mobile devices, anytime and anywhere. Our HR app is intuitive and has a responsive design so that everyone will love it. No download is needed, and employees can also use it as a web app by accessing it directly from a browser.

How can Employee Self Service and HR Software work together?

The employee self-service module empowers your employees, increases performance, and reduces compliance risks. Managing your employees in the cloud in a secure, scalable, and mobile way helps your business achieve success. By providing access to the Software via ESS access to your employees, you ease access to relevant data for your employees to help them make informed decisions, ease record-keeping, and automate processes such as tracking, recording, or planning.

Do you provide Manager and Employee self-service functionalities as part of an HR software?

LeaveBoard stands as a cloud-based HR platform that streamlines repetitive processes, centralizes Human Resources essential information, and simplifies repetitive workflows. Moreover, the system has built permissions and access level functionality to restrict access to sensitive data. Employees can request time off and view the leave allowances effortlessly, while managers can approve requests with one click, check the colleagues' availability, and plan accordingly.

What is an employee portal?

An employee portal (also HR portal or Employee self-service portal) is a secure website where employees can access a range of HR services. Such platforms connect staff with the business, eases record-keeping, streamline workflows, automate processes, and empower employees by giving them more control and autonomy. The portals remove paperwork and manual email trails within the office. With employee self-service portal access, your organization will see increased workforce productivity and greater HR operations efficiency.

What are the advantages of Employee Self-Service tools?

We genuinely believe that LeaveBoard's EES has many benefits. Let us check them out:

  • a visible increase in productivity and efficiency
  • a reduced admin time due to fewer questions on time-off requests, benefits entitlement, or scheduling issues
  • by eliminating the repetitive tasks, the HR department will be able to see the bigger picture
  • accelerated HR operations
  • more employee empowerment
  • reduced risk of human error when it comes to data entries
  • reduced risk of inaccurate data when it comes to the personal information because employees are the ones in charge of completing it
  • improving employee satisfaction and engagement.

The human resource information system (HRIS) or human resource management system (HRMS) industry is evolving every day, and every organization targets efficiency and productivity. Employee Self-Service is one of the tools to use for reaching high-level productivity among staff.

Streamline HR in your business with an employee self-service system and increase labor efficiency

Reduce labor costs

Cut costs by using a system that allows staff to be productive: send holiday requests, and check who is off and visualize their leave balances.

Save your employees' time

Once you say goodbye to manual and inefficient processes, it will be easy to keep up to date with what is happening in the business while running your admin smoothly.

Improve productivity

The cloud-based employee dashboard provides an intuitive user experience that is easy to navigate, secure, and accessible from wherever they are, at any time, and using any browser.

Automate your Human Resources Management with the employee self-service system.

Easy set-up ● No contracts required ● No credit cards