Employee Directory

Become experts in employee data. Save time by centralizing employee HR records into a single secure database software. Forget about spreadsheets and cabinets and say hello to smart people management.
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Org Chart

Gain an Excel-like dynamic list view representation of your company structure. The database software makes it easy to create and maintain the organizational chart.

If you desire to manage and track employee data visually, fast, and effectively, we have some interesting perspectives that could fit within your evaluation requirements.

  • Instant search
  • Position
  • Teams
  • Managers
  • Filters

Employee database management

You can have all employees' HR profiles centralized in one app, organized, and well structured. It is easy to filter, check the status, and see where things get stuck. Benefit from more time to focus on people and less time doing paperwork.

Company employee list

Employee details list

Employee search

Accurate employee records

Using the employee management system, you have a personnel file stored in the cloud for each employee. These records are essential for the human resources department. Everything gets more manageable, centralized, and accessible.

Time off balance

PTO history and allowance

Employement date and birthday

Manage
employee allowance

All employees are different. However, from time to time, you might need to add one extra day to a colleague. You can make this change using the employee centric HR solution.

Personalize
working time patterns

One extra benefit of using the time-off manager is the ability to set up different contractual working periods. Setting the working week from Saturday to Thursday or switching it back to Monday to Friday is straightforward (e.g., part-time workers or contractors).

Custom
access levels

The Core HR module allows customized permission levels across your employees, from administrators to managers and employees.

Swift
employee search

Make your employee data searchable. The HR app helps you find people based on what teams and offices they work in.

The employee database and records software help to:


  • Centralize employee data
  • Retain the complete history of employee inputs
  • Access staff leave of absence records
  • Organize your workforce
  • Find essential HR data in seconds
  • Stay up to date with your employment issues

Dynamic organizational structure

Add employees, teams, offices, and new modules when needed. Your Sales, Marketing, and Development human capital gets coordinated, aligned, and useful.

Centralized HR data

The employee-centric database management system makes HR tasks easy. All you need to know about your teams is available in one secure place: bios, contacts, managers, absences, and allowances.

Setup offices and teams

Growing a company is challenging. Coordinating your teams across multiple locations, including offices abroad, is hard. The HR and employee database software makes it easy. It helps you focus on growing rather than fixing administrative issues.

Custom approval flows

For each employee you can setup an approval, or supervisor.

Improve operational productivity

By removing inefficient processes, you and your employees will access the central hub for employee information and records.

Simple employee onboarding

Once you add the name and your new hire's email, she can use the absence and employee database management system.

Accessible anytime

You will be able to track updated employee records from anywhere when you need them.

Smart Work.
Use the Employee Database Management Software

Consult your source of truth for employees. Easily. Get complete information about your people in one go.

The employee database is your system of records for all workforce with profile fields such as name, phone, age, location, etc.

The great thing is that it is hosted in the cloud, which facilitates everything HR. And it's affordable.

Now it's time to become an employee data expert and improve your overall business management.

  • Approval workflows
  • Custom levels of access
  • Personalize vacation allowance

People analytics New

You can benefit from valuable HR metrics and insights by leveraging the power of employee data.

  • Service length calculator
  • Emergency contacts
  • Date of birth
  • Headcount

A more convenient employee data management

Businesses worldwide shift from traditional ways of storing employee data to digital, cloud-based web apps to achieve desired needs more successfully.

Let's learn why

When your company is growing, this becomes more difficult due to the growing data volumes and the fact that data is scattered across email, spreadsheets, and cabinets.

Keeping up with employee data is challenging and cumbersome, requiring vast amounts of time.

With incomplete or erroneous records, your employees are closer to making poor decisions.

Data entry is dull, repetitive, and inefficient.

Employee directory
An interactive presentation

This video covers definitions, importance, benefits, and employee directory software use cases.

We showcase a live presentation of the Employee directory and records module and how you can automate the processes that matter most to your business—securely, in the cloud, and without code.

Employee Directory Features

Harness powerful centralization functionality for your business and keep essential employee data secure:

Employee database and records

Collect HR information for each employee.

Group staff into teams & offices

Structure your workforce into teams and offices.

Company profile

Store public company data such as VAT, address, country, etc.

Employee profiles

Staff members will have their data centralized.

Internal search

Are you looking for the records of your new hire? Use the employee finder.

Secure and encrypted

Your data is always accurate and protected.

Multiple roles

Employees, line managers, and administrators get distinct levels of access.

Absence history

Keep track of the old and new inputs of your workforce.

Import employees from Slack

Are you using Slack? With a few clicks, you can import your team to the platform.

Take an interactive tour

Discover how LeaveBoard can centralize data and streamline records in your company in an interactive product tour and a dedicated session focused on your company's needs.

Frequently asked questions:


What is an employee directory?

An employee directory is a central repository for employee information. It stores HR information, such as employee name, role, contact information, working hours, vacation schedules, and other contractual data.

It is unrealistic to expect that employees know all their colleagues. Finding the right team member (based on different criteria: title, location, and supervisor) is usually hard without any tools. Additionally, helping newcomers get their job done, especially in large companies with disparate locations and remote workers, is challenging. You have never thought about the employee directory until you had to find someone, and no one else could tell you where to find them.


Why do you need an employee directory now?

The Human Resource world is continuously changing and evolving towards a complete digital transformation because technology's advantages are easy to absorb and become assets for any organization.

The business environment is subject to fierce competitiveness where only the strongest survive and grow. Among the strengths of a company are the workforce and the software that eases the management.

The HR leave management software is increasingly complex, permanently updated based on the market realities and challenges, and allows you to focus on essential development goals.

One of the commonly requested features in the digital workplace is the employee directory. All ten best intranets of 2020 nominated by Nielsen Norman Group had an employee directory on the homepage.


Why is it essential to use an employee directory?

Companies often use one of the available tools for managing an employee directory.

Some still rely on manual spreadsheets, but they are hardly flexible and reliable enough to house an entire employee contact list, the company phone directory, or a simple employee database. There are many problems with spreadsheets: they are manual, which adds the risk of human error; they are static, meaning they rarely change. People forget to update their information or one person. Usually, an admin must keep track of each employee. Contact information can vary, as well as titles and roles, quickly outdating the spreadsheet that is supposed to be the golden record. They supply limited employee details. Cells give facts, such as names, titles, departments, locations, emails, and phone numbers. Discover ten reasons why leave management software is more powerful than a spreadsheet.

Compared with the intranet site of an organization filled with files, links, and pages that are not easy to find, rarely updated, and even less often used. The employee directory has all the essential employee records meticulously organized and critical in company administration.

HR software includes an employee directory feature, making these tools more effective for the staff and the HR department.

Of course, HR software vendors notice this fact and design a user-friendly employee directory functionality.

Over time, organizations have improved resource utilization and collaboration by entrusting employees with crucial information about their colleagues, like phone numbers, job titles, email addresses, departments, and locations. Technology has allowed employee directories to evolve from primitive paper lists to Excel, highly structured and automated cloud-based systems, and the digital workplace.

Today, the employee directory aims to be a unique source of truth for employee information.


Which are the most common uses of the employee directory?

There are many ways the employee directory helps with everyday tasks and getting employees the information and support they need to work toward their goals and achieve results. Here are just a few:

  • Looking for someone to contact
    We all engage with coworkers on many platforms. The employee directory gives us a quick way to find contact details to connect rather than sifting through emails hoping they have an email signature.
  • Understanding where someone "sits" in the org chart
    Knowing the department they belong to and whom they report to and work with helps employees know where they fit and can collaborate. It also allows you to see whom you can talk to and where you can find helpful advice.
  • Finding coworkers
    Meetings and phone calls are often more effective than back-and-forth email communication. Knowing someone's location allows for fast meeting planning and deciding the best time to call them in another time zone.
  • Integrating new hires into the organization
    The employee directory is a key resource for new team members to learn about their new colleagues and vice-versa. It helps new employees have a quick pace and contribute faster.
  • Finding people with specific skills and expertise
    Whether it is putting together a project team, gaining feedback, finding a mentor, or finding someone to collaborate with, searching for people with specific skills allows users to discover experts across the entire company.


What makes up an employee directory?

Names, job titles, contact information, and location may be helpful, but what about a system that eases collaboration, gets things done and finds the data when needed?

An employee directory application can be much more than a name and email address. Employee directories are all about people and connecting employees.

While an employee profile holds many attributes, such as contact information, employment information, and personal information, as a baseline, the following exist in an employee directory:

  • Name
  • Team
  • Office
  • Email
  • Phone
  • Job title
  • Birthdate
  • Employment date
  • Supervisor
  • Emergency contact.

Over time many organizations have expanded the employee-related information they gather and make available via the employee directory. An employee directory is a unique point of HR data. And data provides you insights, saves time, helps with access to people analytics, and helps you make better human resources decisions in small and medium businesses.


What are the benefits of an employee directory for employees?

  • Employees can easily and quickly access any employee info from anywhere.
  • It is always up to date with all employees and their necessary information.
  • Employees can easily do an advanced search by name, location, department, job title, and email.
  • It is super secure, so when employees leaves the company, their access to the directory is withdrawn.


What are the benefits of an employee directory for businesses?

When speaking about the benefit of cloud-based employee directories, we can think about the following key aspects:

  • Build better working relationships

    When you can put a face to a name, you are already closer to creating a better workplace relationship. Instead of having a paper directory or countless numbers on your phone, an employee directory software allows you to have photos, a biography, a job title, location, expertise, etc. The digital directory software makes it easier to find who is who, mainly when you use a self-service approach. A visual corporate directory app creates a social experience.

  • Boost employee engagement

    When employees can provide and access information directly, they feel more empowered, which boosts employee engagement. Besides, an employee directory app makes it easier to quickly find sources, data, and other details without stopping and asking for contact information.

  • Strengthen the company culture

    When employees know how they fit in the company and have a big picture over their team, they can easily show their identity and purpose. When employees understand how they fit in the company and have a big picture of their team, you can easily show their identity and purpose.

  • Collaboration becomes easier

    The employee directory software is a fantastic way to connect employees and ease the collaboration between teams and departments.

  • Onboarding is improved

    Whenever someone new joins the company, they are overwhelmed with all the new names and faces, especially those who handle what. It can get a little embarrassing when you bother a team member to help you remember who is who. Using an online employee directory, you can reduce the risk of awkward encounters when you cannot put a name to the face. All the new hire needs to do is check the directory and determine which employee handles what.


What makes an employee directory a successful one?

A successful employee directory solves HR problems or supplies answers to workforce questions. Here are a few tips to ensure yours gets the attention it deserves and is often accessed:

  • On the intranet homepage
    Make it an integral part of the corporate intranet landing page for all your employees, and never have them wondering where they need to go to find someone.
  • Company branded
    Build the company culture and make it consistent with your digital workplace's "look and feel."
  • Complete and up-to-date people information
    Employees want confidence in the information available. Having gaps in your employee directory and outdated information is a safe way to make it redundant. Some companies use such people databases as employee information software.
  • Quick and easy to use
    Make the search box prominent on the page and ensure it returns fast and correct results. The HR tracking database facilitates access to people data, regardless of how complex your people org structure is.
  • Visually appealing
    Ensure a directory is a tool people want to use by ensuring the search interface, and results are displayed logically, with easy-to-read fonts and colors, no matter the device you're using.
  • Uses specific terminology of organization
    Avoid confusion using the organization's familiar terms, i.e., division, branch, or unit rather than a department.


What is an employee database?

The employee database is a structured collection of HR data about each of your employees, usually stored electronically. The HR database holds essential employee information such as team, location, managers, and hire date, structured as easy-to-find and follow employee profiles.


What is employee database software?

An employee database software is a program designed to store and organize employee data and make it accessible on demand. With employee database software, your HR records will be centralized and secure.


What are the key takeaways and bottom line about the Employee Directory Software?

The employee directory is linked to the overall corporate organizational chart, giving employees an even greater understanding of where they and others fit into the organization. The feature is helpful in many ways, mainly if someone is absent. It makes it much easier to visualize their team members, managers, and direct reports if a substitute is needed.

An employee directory is more than just finding someone; it helps you with your everyday tasks and gets you the information you need to achieve your goals. What do we mean by that? Be engaged with your colleagues, know who sits where in an organizational chart, so you know whom to contact, especially if the main person is on vacation, and easily search for people to help you out based on their skills and expertise. That is why having an employee directory software that is easy to use is crucial to your business.

Employee Directory Software That Works

Employees are the core of any business.
Human Capital data centralization is of utmost importance for a successful business.

Easy to use


Forget about searching in sheets and folders for team members' contacts and allowance. With the employee directory app, search results are instant.

Centralized data


All employees' HR profiles are in a unique location and organized in a neat structure. Using filters, you can see instantly who is part of a team or department.

Reduced admin time


Finding the data you are looking for is effortless if you have all the data in one place. Also, to get a new employee on board in less than 30 seconds.

Automate your Human Resources Management with the easy-to-use employee directory software.

Easy setup ● No contracts required ● No credit cards