Absence Management Software

Managing employee absence is critical to any small or medium business. Staff's leaves of absence impact productivity, costs, and business continuity. Absence management software will give you control and show who is at the office and who is not and the reasons for all the absences. Tracking the absences will no longer be a struggle. Your HR-related operations and insights will be under control in no time.

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Absence management app

Start with clarity and consistency

Employees are at the core of the absence management system. The absence tracker acts as a simple self-serve concierge, allowing employees to:

  • Request time off
  • View the absence balances
  • Check the team absence calendar.


With LeaveBoard, leave and absence policies apply consistently with every new leave request, and emails are sent automatically according to the approval flows.

Why LeaveBoard Absence Management Software?

Enjoy one of the easiest ways to record, manage, and track absences.

The employee dashboard allows employees to book absences, check their allowances, and see who will be off next.

The employee dashboard allows employees the possibility to book absences, check the remaining time off quota, and see who will be off next.

Team attendance tracker. As a manager, you can see who from your team will take PTO PTO or work from home.

employee experiences

Regain clarity over employee absence with one of the best absence-tracking functionalities. Gain visibility, control, and productivity. Delight your people with easy-to-use tools, that facilitate key needs.

Vacation calendar

enterprise-level insights

The absence management software will supply real-time absence reports. Spot problems in real-time and develop practical and actionable solutions for your workforce.

HR reports

The absence management system offers essential reports instantly, providing PTO insights and other information necessary for payroll. Accountants can download these reports in XSLX format with two clicks.

With employee self-service, you simplify access to vital data to book, track, and manage absences. All your people have an account where they can confidently book and approve time off, simplifying overall management.



Self decision-making

Give your workforce the power to schedule absences, such as vacations, sick leaves, WFH, etc.

Employee portal

Get things done

The software cuts administrative tasks and reduces human errors while essential information about staff presence will be available. Monitoring staff absence will be a pleasure, not a struggle any longer.

Employee management

An interactive presentation
of the absence management software

This video covers the definition of absence management and the importance, benefits, and overall functionality of the LeaveBoard system.

Empower your employees to request and manage leave of absence.

Make better decisions faster, with more flexibility, and with more confidence.

Manage HR confidently when you can access to up-to-date leave of absence reports for payroll.

Focus on the right things at the right time

The employee directory is your source of truth. This functionality allows you to structure your organization into teams, departments, locations, and subsidiaries new. And if you're interested in security, multiple access levels and visibility permissions are also available.

  • Employee directory
  • Company structure
  • Centralized data

Become experts in employee data

Each employee has a profile where HR managers can quickly review absence records. Leave of absence history, hire date, team, department, location, working schedule, or PTO allowance are online accessible when needed. And yes, you can have a different approver for every coworker.

  • Employee records
  • Access controls and permissions
  • Find essential HR data effortless


Absence Management Software
in Small and Medium Business

  • Increase administration efficiency
  • Understand absence trends
  • Reduce absenteeism
  • Enhance productivity
  • Reduce errors
  • Ensure compliance
  • Automate HR processes
  • Save money and time
  • Make informed decisions
Managing employee absences is an increasingly complex, time-consuming task. Although it may sound counterintuitive, an absence management solution benefits for your company and its employees.

Do you want to review the PTO balance or add one more day off for a loyal coworker?
The intuitive interface provides you with the control you're looking for.

Do you want to review the PTO balance, or add one more time off day for a loyal co-worker?
The intuitive interface provides you the control you're looking for.

Simple on the outside
Powerful on the inside

Each employee is unique when it comes to contractual agreements. You can achieve accurate absence records with just a few clicks. The absence manager is your digital facilitator.

The absence management system

If you're interested in discovering how an absence management system works, here is a summary. The system covers the full HR and absence management process: plan, book, approve, track, monitor, manage, and analyze leaves of absence. We have created a diagram to help you understand the big picture. You will appreciate how different LeaveBoard HR software parts interrelate to ensure a smooth management process.

Detailed explanation below

Absence management system flowchart.

The flowchart of the absence management system provides a high-level perspective to:

1. Visualize how the absence management system works
Absence management is complex, with numerous steps, specificities, and granularities. Changing one parameter will lead to different functionalities and results. The process maps the relationships between elements required for a business to run smoothly.

2. Identify the functionalities available to different roles within your team
The system is personalized for each actor: a. employee, b. team manager, and c. HR admin with different use cases, access levels, and permissions. Or simply said, who does what?

3. Find out how to solve problems better
You can handle absences effectively by Planning, Registering, Deciding, Tracking, Analyzing, and Managing. Such tools help make better decisions, discover bottlenecks, and understand the next steps.

4. Explain to decision-makers the big picture
The lines map the process flows between each HR function, and in the boxes, you have the logic corresponding to the actions needed to deliver the desired outcome.

5. Understand the value of a consistent HR process
To address your absence management objectives, the cloud-based system handles the tracking in an automated and streamlined way.

Give it a try, free of charge


The absence manager app comes with two pricing packages:

  • Free. For companies smaller than nine employees, we provide the system for free.
  • Pro. Just $1.35/month per employee.

Register today and benefit from a novel approach to online employee absence management software.

Join over 2000+ managers from

Industries we serve

  • Advertising agencies
  • Pharma
  • Finance & Investment
  • Consultancies
  • IT companies & tech startups
  • Gaming
  • Schools
  • Energy
  • Logistics & Transportation
  • Healthcare
  • Fintechs
  • Recruiting & accountancy

Features of the Absence Management Software

Take your absence management to new heights. As an HR software vendor, LeaveBoard offers novel experiences that remove friction by automating repetitive tasks.

Register any absence

Give employees the experiences they deserve with one of the best absence management solutions:

  • Online absence requests form for every employee
  • Absence balance
  • Overlaps warning (who else is off during your absence)
  • Instant leave policy compliance and verification
  • Instant email/Slack notifications to the manager (streamlining communications)
  • Instant registration in the company's absence calendar
  • Automatic entry in your Office/Google Calendar
  • Delegate absence approval tasks to your team managers
  • Custom approval flows
  • Absence history & audit
  • Custom absence types
  • Enforce limit restrictions
  • Easily amend allocations

Absence tracking

Upgrade the way you work

  • Centralize all absence data under a digital absence tool
  • Spot trends, absenteeism anomalies, presenteeism, and prevent burnout
  • Accelerate the way you manage people

Absence planning

Gain time by transforming the planning process

  • Ensure business continuity
  • Team attendance calendar
  • Personal absence planner
  • See who is absent and when
  • Review the next public holidays

Absence monitoring & HR reports

Use data as a competitive advantage.

  • Executive reports
  • Monthly payroll reports
  • Annual planning reports
  • Powerful filters
  • XLS downloads
  • HR analytics New
  • PTO accrual entitlements New

Absence policies

Streamline processes and stay compliant

  • Custom absence types
  • Employee allocations
  • Pro-rating allowances for new hires New
  • Approval workflows
  • Annual carryover
  • Public holidays (by geography)

Employee self-service

Enhance team autonomy and cut frustrations.

  • Employee portal
  • Single Sign-On (Google, Office 365, Slack)
  • Yearly planner
  • Team absence calendar
  • One account for each employee
  • Multiple access levels, permissions and visibility settings
  • Accessible online as a web app from smartphones/laptops.

Employee directory

Centralized employee data provide visibility and control.

  • Employee database
  • Employee records
  • Structure your company in teams and locations
  • Internal search
  • Daily backups
  • Cloud platform security


Cut repetitive tasks and gain more time for strategic actions.

  • Google Calendar
  • Outlook 365 Calendar
  • Slack
  • Calendar feeds absences, birthdays, work anniversaries, etc.

Do not just take our word for it

Schedule an interactive demo to see how the app works and discuss your expectations from Absence Management Software.

Frequently asked questions:

What is absence management?

Absence management represents the employer's method of solving absenteeism, ensuring business continuity, and boosting employee productivity through policies, rules, processes, and systems. Practically, how managers handle absences due to emergencies, sickness, injury, and managing unforeseen circumstances can lead to absenteeism.

The leave of absence management software will help automate absences related to HR processes. Your employees can book holiday requests, access leave reports, and analyze trends. Such systems will help your business more effectively deal with leaves, ease communication, and ensure transparency through integrations and calendar flows. In this way, you can find patterns and take measures to reduce unplanned absences, help with better holiday scheduling, and ensure adequate staffing.

Why is absence management important?

An absence management system improves productivity and reduces absenteeism rates. You remove repetitive and time-consuming tasks through efficient absence management and automate leave of absence processes inside your company. Additionally, leave of absence policies apply consistently with every new time-off request.

Find below the top reasons why absence management is important regardless of the size of your business:

  • In the US, productivity losses linked to absenteeism cost employers $225.8 billion annually or $1,685 per employee.
  • Employee sickness costs UK businesses an average of £117.80 per day every year.
  • Managing absence efficiently impacts the ROI of your business due to less disruptions or colleagues covering extra work.
What are absence policies?

Absence policy documents are frameworks clarifying the expectations of the employer and the employee regarding absences. Such a policy document should be clear and explain how absences are requested, who to contact, and what to do to reduce the effects of the absence on the business and the impact of other colleagues covering the extra work. The policy should also standardize the procedure required when returning to work, especially when discussing long-term absences, sick leaves, or absences without notice. Aspects like when a doctor’s note is required, when a case can be opened, and how to do if the absence happens in unexpected circumstances can also be considered good practice. 

In summary, here are the elements to have in your absence policy:

  • How to request absences?
  • Who to contact, when, and through what channel?
  • Software used to request, track, and manage absences
  • If managers plan return to work interviews will be carried out, and when
  • What to do if the absence is related to sickness/medical reasons
  • Paid/Unpaid absence situations
  • When a disciplinary case can be open and under which circumstances
  • Other elements related to employment laws in your country.

What should you consider before choosing the best Absence Management Software?

When selecting the best absence management software for your business, consider the following criterias:

  • Ease of use and user experience for employees and managers
  • Self-service tools where employees can submit absence requests and managers to approve them
  • Automation - focus on work that tomates much of your daily, repetitive work and free you time
  • Customization options to align with your organization's policies and rules
  • Integration capabilities 
  • Accurate PTO accrual calculations and tracking
  • Reporting and analytics features for data-driven insights for payroll in an accurate way
  • Scalability so that the cloud-based absence tool can handle the growth of your business
  • Vendor reputation, customer support, and data security measures.

How much does the solution cost?

Our absence management software is free for companies with up to 9 employees. For larger companies, the price per employee is $1.35 per month per employee. We offer discounts for yearly packages. More details on the pricing page.

Do you offer onboarding support?

Yes, we offer a free account set up. We recommend scheduling a discussion with one of the business developers to help you understand the workflows, processes, and organizational structure. The mandatory elements for a successful account configuration will be detailed.

Can I speak with you about our requirements?

Please get in touch with our sales representatives or request an interactive tour, where you will share your requirements for absence management software and discuss the fit of the HR solution for your business needs.

What can you tell me about data security?

Data security is of enormous importance to us, and we take vital steps to safeguard our customers' information. Our customers' data is encrypted - from login to logout - using bank-grade standards, including 256-bit SSL encryption to keep your account safe.

Automate your absence and holiday management with the easy-to-use online HR software.

Easy set-up ● No contracts required ● No credit cards