Employee directory

With the Employee directory function, you have a cloud-based employee database accessible anytime, from anywhere. For each Employee, you can see and can edit the work details, teams, offices, access levels, personal calendars, roles, or allowances.

From the Employees section, you can filter with ease for employees in a particular office or teams or geography. Additionally, if you have a large company, finding one employee is super fast.

The employee database allows you to filter for the three states of your account users: Invited, Active, and Disabled by using the Filter > Status options.

Here is what each of them means:

• Active: the user received the email invitation and confirm the account by finalizing the registration.
• Invited: the user is added to the platform. It could be a user that has not received an email to register the account, or a user that received the email, however, did not click on it. If the user is in the invited status, then you can reinvite it.
• Disabled: deactivated users. People that are not working any longer with the company. Learn how to deactivate an user.

The people directory has 4 subsections: Employees, Teams, Offices and Reports.

The first one - Employees - lists all the employees in alphabetical order. To add a new employee to the system, click on the Invite employee button.

The second tab - Teams - showcases all the teams that exist in the company, the number of employees per team, who are the managers and the team members. You can add more or change the team manager.

The third tab - Offices - highlights the offices where your company is active and the employees associated with these departments. Again, you can easily add new members to offices and associate public holidays from various countries or regions to the employees working in the respective office. The HR system allows for setting multiple offices across different countries with different public holidays.

The last tab - Reports - Provides a simple HR analytics perspective: headcount, average age, average length in service, number of teams, and offices. From the Age or Service length tabs, you have more options to filter, sort, and discover data that will boost the company culture.

Note: If your company has subsidiaries (different business entities), you might be interested to activate this functionality from Company > Settings, and benefit from the possibility of structuring your business in a more granular way. This will also allow to filter the reports, employees, and calendars by the subsidiary.