It’s important that as an employee you need some time off. It could be about family, health, education, or just personal time off, and companies must respect such rights of the employees and take them seriously. As an HR manager, you will have to help your employees maintain a work-life balance and ensure that the company leave policies get respected.
In handling such needs, automation, standard processes, and online systems bring efficiency, simplicity, and productivity within workplaces. In doing so, let’s find the answers to the three most common questions in dealing with annual leave:
By using the online annual leave form from LeaveBoard, you know that:
Once registered, you can:
As a manager, it usually depends on the policy set up in your organization; however usually goes as first come, first served.Managers can also decide after discussing this with the team or department leads.Additionally, for each request:
So practically, the manager gets an email for every leave request submitted and can confidently approve/decline the entry.
Because the system will provide accurate details and follow a straightforward process, you will be able to decide confidently and know that all the entries will be recorded, communication streamlined rules respected much time will be saved.
If you use Slack with the vacation tracking chatbot, you will get instant notifications when the request is submitted, and you can approve it directly from your favorite communication platform.
Note: As a manager, please do add a justification for it when rejecting a leave.You can apologize for such situations.
And when they are working during times when everyone else is off, like, let’ s say, Christmas or Easter — appreciate such dedication.
Bring on some chocolates at work, send them a thank you letter, let them know they are fantastic, and understand that they have managers who treat them nice.
In the following bullets, we have selected the most relevant ways to be effective and fair when dealing with leave requests within small and medium businesses within all kinds of fields: from fintech to pharma, transportation, and so on.
Use a leave management system that offers all the employees the same information, rules, and processes and allows them to plan and book time off while having access to vacation calendars and updated vacation allowance information.
Have a written leave policy within the employee handbook, explaining
With a written leave policy, you provide guidance and helps managers to handle each request.Ensure that existing employees know it, and the newcomers receive a copy.
Note: Due to the recent epidemic, you might update the existing policy and add new information about submitting remote work requests.
Avoid leave clashes by asking your employees to reschedule their requests if many team members are already absent in the same period (or ask your managers to do this).
Setup notice periods — i.e., people to book time off at least seven days before going off.
Make sure that each employee has access to its leave data and can access the online request form from the ESS portal.
Ensure transparency within attendance calendars.
Ask managers to decide on each request promptly.
Setup automated policies to know that specific rules get followed (reason/backup person mandatory, enforce allowance.
The benefit of enterprise functionalities helps to be more efficient in dealing with leave management.More specifically:
Since employee absences are costly for the business, consider the following best practices:
A system that allows your employees to book leave of absence and your managers to approve leaves confidently is a huge step forward in your operations optimization. With dynamic processes put in place, all requests treated equally, transparency, streamlining, and tracking, you and your employees, are seeing massive productivity and efficiency wins. LeaveBoard is cloud-based leave management software that simplifies, digitizes, and automates complex leave management operations for small and medium businesses, and it’s affordable too. Schedule a demo with the experts, and we will get you going.
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