Two Weeks' Notice Letter

If you intend to leave your current employment, you have to give your employer two weeks' notice of your resignation. The two-week notice is a proper and professional manner to resign from your position. Find answers to the most frequently asked questions about the subject below and examples.

Why should you give a two-week notice?

The employer needs time to plan for your departure from the business. The HR department will either begin seeking a replacement or allocate responsibilities to other employees to ensure continuity for tasks of the employee that will depart.

The two-week notice letter benefits not only the employer but also the employee planning to leave: by drafting a proper, short, and considerate letter, you will preserve a professional image and leave the organization on a positive note. Your manager, colleagues, and HR department will appreciate it if you specify a specific departure date.

How to write a two weeks notice letter?

When preparing your letter of resignation, consider including the following details:

1. Address the letter

Provide clearly your contact details: your name, date, address, and subject line in the letter.

2. Clearly state your resignation

In the first paragraph, highlight that you inform your employer that you will leave in two weeks. Include the date of your last day of work.

3. Show your gratitude and appreciation

Thank you for the possibilities and experiences you've had at the company in the second paragraph. It is entirely up to you whether or not you add a reason for your leaving.

4. Highlight the next steps

Let your employer know in your final paragraph that you aim to do your obligations to the greatest standards until your last day on the job. Offer to help with the transition.

5. End the letter professionally

Finish with a formal ending, such as "sincerely," and sign your name.

Two-Weeks’ Notice Resignation Letter Example

Michael Jovovich
137 Key Street
San Francisco, CA 12378

May 1, 202X

Julie Mayor
HR Manager
Keystone Logistics and Transportation
456 Lincoln Rd,
New York, NY 10099

Dear Ms. Mayor,

I am writing to announce my resignation from my position as Senior Logistics Consultant at Keystone Logistics and Transportation INC, effective two weeks from this date.

This was not a simple decision. The last seven years have been extremely fruitful. I truly believe that my time here and the experience I obtained served as a springboard for my future career.

Thank you for the possibilities for development you've given me. I wish you and your firm the best of luck.

I promise to work at the greatest level of quality until my last day of job. If I can be of any help during the transition period, please don't hesitate to ask.


Handwritten Signature (hard copy letter)

Michael Jovovich

Download Word Template

Two Weeks Notice Resignation Email Sample

Subject: Resignation - Michael Jovovich

Dear Ms. Mayor.

Please take this as my formal resignation letter from XYZ Company. My last day will be August 14, 202X, which is precisely two weeks from today.

I appreciate your support over the last seven years and will carry the significant experiences I have gathered. It's been a joy working with you and the rest of the team.

Please let me know how I can assist you during this transition time. I wish you all the best as the firm expands.

Best wishes,

Michael Jovovich

Tips for Writing a Two-Week Notice Letter

Find below some suggestions for making your two week notice letter letter as effective as possible:

  • Use formal letter format—the ideal choice for a professional appearance for your paper. 
  • Be succinct. You don't have to go into great detail about why you're leaving. Stick to stating that you are resigning and the date of your final work day.
  • Show your appreciation. Consider saying a heartfelt thank you for the newfound knowledge.
  • Be forward-thinking: Avoid making disparaging statements about supervisors or coworkers. You never know; you might return someday.
  • Follow the next steps provided. Your manager may request that you create a transition plan, complete specified projects, or compose a farewell message to your coworkers.
  • Focus on being positive. During the entire resignation process, the tone of your notice should be positive—aim to part on good terms while maintaining your professional network. You might ask for a recommendation letter if you leave in good condition.
  • Set a resignation out of office message. On the last day of work, you might setup an automated auto-reply out of office message, stating that you are no longer with company.


What exactly is a two-week notice letter?

A two weeks' notice letter is a formal resignation letter that informs your employer that you intend to resign two weeks from the date specified in the letter.

What constitutes two weeks' notice?

14 calendar days, or 10 working days.

To whom should I address my notice?

Your immediate supervisor should be the first to know of your resignation, but it's also a good idea to notify the Human Resources department.

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