Free Timesheet Templates

Why Use Timesheet Templates?

There are many reasons for using timesheet templates. To begin with, our timesheet templates are tried and tested, include samples, and are ready for immediate use. Furthermore, you can download them for free and find one for each purpose to simplify things even more for you and your team. In addition, our timesheet templates provide the following benefits:

• They use popular software, such as Google Sheets, Excel, and PDF, which means you don’t have to buy or learn new programs
• The spreadsheet approach is easy to use, well-organized, and precise
• Google Sheets and Excel versions are open to extensions, improvements, and any customization you may need
• As digital files, they can be shared and distributed in seconds without privacy or security issues
• They are easy to integrate with other reports and data analytics

Daily Timesheet Template

A daily timesheet display covers your business’s activity for one day. It tracks all employees' working hours, including data regarding worked hours such as start and end time, breaks, regular hours, and overtime, and data regarding time off, such as sick days, holidays, and vacations.

Our daily timesheet template computes total hours per employee and per team and provides totals per category, allowing you to analyze overtime and absenteeism more accurately.

To use the template, follow these steps:

• Add the department or team’s name
• Add the manager’s name
• Add the date
• Add the number of regular hours
• List the team’s members
• For each employee, insert the start and end time and the duration of the break, if any
• If an employee takes time off, simply add the number of time off hours in the corresponding cells; for more versatility, it doesn’t have to be a full working day

Download Daily Employee Timesheet

Google sheet Excel PDF

Weekly Timesheet Template

A weekly timesheet display covers an employee’s activity for one week. It tracks working hours and time off, encompassing data such as start and end time, breaks, regular hours, overtime, sick days, holidays, and vacations.

Our weekly timesheet template computes total worked hours per week. At the same time, it provides totals per category, allowing you to analyze overtime and absenteeism more accurately. In addition, the template allows you to add hourly rates and automatically computes total pay. It helps you with payroll and managing temporary employee fees.

To use the template, follow these steps:

• Add the employee’s name
• Add the manager’s name
• Add the week’s starting date
• Add the number of regular hours
• For each day of the week, insert the start and end time and the duration of the break, if any
• If an employee takes time off, simply add the number of time off hours in the corresponding cells; for more versatility, it doesn’t have to be a full working day
• Add hourly rates for each category (e.g., regular hours, overtime, etc.)

Download Weekly Timesheet Template:

Google sheet Excel PDF

Bi-Weekly Timesheet Template

A bi-weekly timesheet display covers an employee’s activity for two weeks. Like the weekly timesheet template, it tracks working hours and time off, encompassing data such as start and end time, breaks, regular hours, overtime, sick days, holidays, and vacations.

Our bi-weekly timesheet template computes total worked hours over two weeks. It automatically calculates the dates, starting from the first day of the two weeks you add. At the same time, it provides totals per category. The template allows you to add hourly rates and automatically computes total pay for the two weeks. It’s helpful when you pay your employees every two weeks.

To use the template, follow these steps:

• Add the employee’s name
• Add the manager’s name
• Add the two weeks’ starting date
• Add the number of regular hours
• For each day of the period, insert the start and end time and the duration of the break, if any
• If an employee takes time off, simply add the number of time off hours in the corresponding cells; for more versatility, it doesn’t have to be a full working day
• Add hourly rates for each category (e.g., regular hours, overtime, etc.)

Download Bi-Weekly Timesheet Template

Google sheet Excel PDF

Monthly Timesheet Template

A monthly timesheet display covers an employee’s activity for one month. It is the most used template in companies with regular, full-time employees. Like the previous timesheet templates, it tracks working hours and time off, encompassing data such as start and end time, breaks, regular hours, overtime, sick days, holidays, and vacations.

Our monthly timesheet template computes total worked hours over one month. It automatically calculates the dates, starting from the first day of the month. At the same time, it provides totals per category. The template allows you to add hourly rates and automatically computes monthly pay. It’s helpful when you pay your employees monthly.

To use the template, follow these steps:

• Add the employee’s name
• Add the manager’s name
• Add the first day of the month
• Add the number of regular hours
• For each day of the period, insert the start and end time and the duration of the break, if any
• If an employee takes time off, simply add the number of time off hours in the corresponding cells; for more versatility, it doesn’t have to be a full working day
• Add hourly rates for each category (e.g., regular hours, overtime, etc.)

Download Monthly Timesheet Template

Google sheet Excel PDF

Project Timesheet

A project timesheet tracks an employee’s activity per project or client. It allows you to track how many hours an employee has worked for a particular client over a given period of time and bill the client accordingly.  To record the employee’s activity, the template includes not only regular hours but also overtime and time off.

Our project timesheet template computes total worked hours per client and total hours per category. It allows you to add hourly rates and automatically computes total pay per client and total pay for the employee. This is helpful for accurately billing clients.

To use the template, follow these steps:

• Add the employee’s name
• Add the manager’s name
• Add the starting date of the period you are tracking
• Add the number of regular hours
• For each day of the period, add the start and end time of the period during which the employee worked for a particular project/client. Include break time if necessary
• If an employee takes time off, simply add the number of time off hours in the corresponding cells; for more versatility, it doesn’t have to be a full working day
• Add hourly rates for each category (e.g., regular hours, overtime, etc.)
• List the project/clients and copy the formulas to let the timesheet calculate total hours and total pay per project/client

Download Project Timesheet Template

Google sheet Excel PDF

Payroll Employee Timesheet

A payroll employee timesheet tracks your employees’ activity over a given period of time and generates an accurate report for payroll. It allows you to track how many hours an employee has worked in a given period of time and pay them accordingly.  To record the employee’s activity, the template includes not only regular hours but also overtime and time off.

Our payroll employee timesheet template computes total worked hours per employee. At the same time, it provides total hours per category. The template allows you to add hourly rates and automatically computes the total pay for the employee. It’s helpful for accurately paying your staff, especially if you have part-time or project-based employees and a broad range of hourly rates.

To use the template, follow these steps:

• Add the department or team’s name
• Add the manager’s name
• Add the starting date of the period you are tracking
• Add the number of regular hours
• List the employees
• For each employee, add the total amount of regular hours, overtime, sick days, leave days, vacations, and other types of time off
• For each employee, add the hourly rates for each category

Download Payroll Timesheet

Google sheet Excel PDF

How to Use Our Free Timesheet Templates?

To use our free Excel and PDF timesheet templates, simply download them on your device. Use the Sample spreadsheet and the first page of the PDF file as an example, and the Template spreadsheet and the second page of the PDF file as a working document. Share the files with your employees and allow them to add their data in real time using a shared storage space, such as Google Drive or OneDrive.

If you prefer our Google Sheets timesheet template, you need a Google account. Sign in to your Google account and click on File -> Make a Copy to duplicate the template into an editable document. You can share the file with your employees using the Google Sheets sharing options.

Conclusion

By using our free timesheet templates, you streamline the tracking of employee hours and simplify payroll processes. Choose the template format that best suits your workflow and requires the least implementation effort (e.g., choose Excel templates if you already use Excel spreadsheets). Nevertheless, customize and adjust the templates periodically to match your business’s growth and evolution.