Excel Staff Holiday Tracker
2024 Free Template

A holiday represents a general name for the agreed number of days an employee can skip work. It’s based on labour legislation and the company’s policy and includes (but it’s not limited to) vacation days, public holidays, maternity leave, sick days, and personal events. Other possible situations are training and courses, days related to the company’s culture (e.g. Engineer's Day), and teambuilding.

If you want to manage all these situations using a single document for all employees (and you should), download this free Staff Holiday Tracker right now.

Download the Staff holiday spreadsheet template template

Switch to a web-based holiday management software. LeaveBoard is easy to use, has more than 50 automations and is free for 9 users.

Free Staff Holiday Spreadsheet features

Our Staff Holiday Tracker is a time-saving and easy to use Excel spreadsheet. Personalize it according to your company’s PTO policy and add important data such as the company’s name and employee identification data, public holidays, company-related holidays, and leave types.

Here’re the most important features of our free staff holiday tracking solution:

  • Covers vacations, public holidays, maternity and sick leave, and other types of leaves
  • Compact calendar for 2024 with UK bank holidays
  • Changeable calendar so you can reuse the template next year
  • Customizable public holidays
  • Customizable leave types
  • Automatic computations for each leave type
  • Easy to add employees and visualize their situations.

How to use our free Staff Holiday Tracker?

A staff holiday spreadsheet has to be light and easy to use. As a result, we avoid adding unnecessary information and deliver a neat solution that saves you time and energy. Check out the following steps to configure your Staff Holiday Tracker and start using it.

  1. Download the free Staff Holiday Tracker and rename it to match your organization’s standards.
  2. Go to the Holidays worksheet and introduce your region’s public holidays and your company’s special holidays.
  3. Also, in the Holidays worksheet, introduce the calendar for the current year.
  4. Go to Legend worksheet and define your leave types.
  5. Return to the Calendar worksheet and add your employees and a brand-new calendar for each of them.
  6. The calendar uses the formula “IF(COUNTIF(Holidays!$A$5:$A$10, Holidays!H7)>0, "H", Holidays!H7)” to automatically add the holidays from Holidays worksheet to each employee’s calendar.
  7. Use your custom legend to update the 2024 calendar for each employee.

What are the bank holidays?

What are the absence types?

How does an employee balance report looks?

That’s it! You’re ready to manage holiday leaves for all employees.

Tip: If you work with employees from different countries or with different leave policies, just add all holidays and leave types in the Holidays and Legend worksheets.

Download the Staff holiday spreadsheet template template


For the older version of the of the Staff holiday spreadsheet template, check the link below:

Staff Holiday Planner Excel Template 2023

Staff Holiday Planner Excel Template 2022

Staff Holiday Planner Excel Template 2021

Switch to a digital Holiday Tracking Software

LeaveBoard is providing free holiday tracking software that helps you track work time and employee absences. See who was present, when they are sick or in vacations from any device. The annual employee holidays will be much easyer due to automation, streamlined HR processes, and data centralization. The staff holiday booking system is afordable, and free for small teams. Check it out.

Holiday management software

And if you want even more details on how the solution works, we have a presentation and a walkthrough of each functionality of the employee holiday traker software. Check it out:

Automate your staff holiday tracking with the easy to use online HR software.

Easy set-up ● No contracts required ● No credit cards