Resigning from your current position is not easy, regardless of the reason. But if you do it on a positive note and politely, the process will feel less like a challenge, and you will not damage your future career. A resignation email is more than simply a formality; it’s a way to show you’re professional and maintain a relationship of courtesy with your former employee.
Let’s go through the basics of a resignation email and get some tips on writing a great one. Then, you can scroll through 15 email templates with different resignation scenarios.
There are a few essential parts you need to include in a resignation email:
1. Subject - the subject line of the electronic mail should be very clear and straightforward.You can go with one of these:
2. Greeting - address your manager or the HR representative. Here are some ideas of formal salutations:
3. Opening lines & Body - state your intent to resign using clear terms, mentioning your last day of work and the reason for resigning(in some cases, you can skip this). Don’t forget to be polite and express gratitude for the opportunities they have offered you. You can use the following opening lines:
4. Closing - make yourself available during the transition and offer your help in handing over your knowledge and work to the employee who will replace you.
5. Sign-off - end the email with a professional sign-off, like
It is usually agreed that keeping it short and simple will always be better. But that does not mean you should be informal. A resignation email is formal, and you should follow a certain format.
Let’s start browsing the different resignation scenarios. Below, you can check all the templates we offer:
Subject Line: Resignation from [Position] - [Your Name]
Dear [Manager's Name],
I hope this email finds you well. After considerable contemplation, I have chosen to retire from my position at [Company Name], effective [Last Working Day].
Thank you for your support and understanding.
Sincerely,
[Your Name]
Subject Line: Resignation from [Position] - [Your Name]
Dear [Manager's Name],
I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
I am committed to ensuring a smooth transition of my obligations and will be available to assist with any questions or training required throughout my notice period.
Thank you for the opportunities and support I have been given during my time here.
Sincerely,
[Your Name]
Subject Line: Formal Resignation [Your Name]: Thank You for Everything
Dear [Manager's Name],
I hope this email finds you well.
After careful consideration, I have made the decision to resign from my position at [Company Name]. My last day at [Company] will be [Date].
I'd want to convey my heartfelt gratitude for the professional and personal development possibilities that you and the organization have provided me. Your advice and support during my tenure at [Company] really made a difference.
Please let me know if I can help ensure a smooth transition. Thank you once more for the wonderful experience at [Company]. I wish you and the team all the best in the future.
Sincerely,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I have made the tough decision to resign from my position as [Your Position] at [Company Name] due to personal reasons, effective [Last Working Day].
I am grateful for all the experience I have accumulated and the opportunities you have offered me.
I can help in any way needed to make the transition smooth, and I am happy to train my replacement until my last day of work.
Sincerely,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well.
I am writing this email with mixed feelings to inform you that I am resigning from my position as [Your Position] at [Company Name], effective [Last Working Day, usually two weeks from the date of the email].
I have accepted a job that aligns with my future career aspirations and am very excited about it. At the same time, I am deeply grateful for the opportunities, experiences, and great moments I have lived at [Company Name].
I can help in any way needed to make the transition smooth, and I am happy to train my replacement until my last day of work.
Thank you for all your support throughout the years, and I look forward to staying in touch.
Sincerely,
[Your Name]
Subject: Official resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well.
I am writing this email to formally resign from my job as [Your Position] at [Company Name], effective [Last Working Day].
After much deliberation, my spouse and I have decided to relocate the whole family to another city, which would make it impossible for me to continue here at [Company Name].
My time here has been wonderful, and I am committed to to make this transition as seamless as possible. I will assist in training my replacement or helping in any other way during my notice period.
Sincerely,
[Your Name]
Subject: Formal resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name], effective [Last Working Day].
My years here were full of rewards, relationships, and fulfillment, but it’s time to settle down into retirement when I plan to travel most of the time. [provide details on your retirement plans, e.g., travel, spend time with family, volunteer].
I am happy to help in any way needed to make the transition as smooth as possible for my replacement.
I want to express my gratitude for your support and guidance throughout my career. I wish you and the company continued success in the future.
Thank you for all your support throughout the years.
Warm regards,
[Your Name].
Subject: Resignation from [Position] - [Your Name] - [Date]
Dear [Manager’s Name],
I hope this email finds you well.
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name], effective [Last Working Day].
After many months of reflection, I have finally decided to explore new horizons professionally and pursue a career in [New Field]. My time here has been wonderful, and my decision is solely based on my desire to change my career.
I am happy to help in any way needed so as to make the transition as smooth as possible for my replacement.
I sincerely admire your support and guidance throughout my career. Wishing you and the business all the best moving forward.
Sincerely,
[Your Name]
Subject: Resignation effective at [Last Working Day] - [Your Name] [Position]
Dear [Manager’s Name],
I hope you're doing well. I am writing to resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
After much consideration, I have decided to step down from my position to have the proper time to study more and advance my career in this way. This is a challenging decision, as I experienced great moments at [Company Name].
I will provide a smooth transition of my responsibilities and be available to assist with any issues or training needed during my notice period.
I truly appreciate your support and all the wonderful opportunities I've had during my time with your company!
Sincerely,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
I want to point out that I am very grateful for the opportunities and mentorship I experienced here, but I find myself at the time to make a change. I want to learn new skills; unfortunately, my current role does not allow this.
I am happy to help in any way needed to make the transition as smooth as possible for my replacement.
Thank you for everything.
Warm regards,
[Your Name].
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
I have definitely enjoyed my time at [Company Name] and am grateful for my experiences and opportunities here, but it’s time to explore new possibilities.
I’m committed to making this transition smooth and I’m here to help with any issues or training you might need during my notice period. I sincerely appreciate all the support I’ve received here!
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you're doing well. I am writing to resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
I have decided to fully concentrate on other commitments incompatible with my part-time position at [Company Name].
I would like to thank you for your support and guidance throughout my time here. I wish you and the company all the best in the future.
I will do my best to ensure a smooth transition of my duties and will be available to assist with any issues or training needed during my notice period.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my position as [Your Position] at [Company Name], effective [Last Working Day].
My decision to leave the company is motivated by [personal reasons/career change/new opportunity], and it is very bittersweet.
I am intent on ensuring a smooth transition of my duties. Even though I work remotely, I will be available to assist with any queries or training needed during my notice period for my replacement.
Thank you for all the support I have received here.
Sincerely,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope this email finds you well. I am writing to formally resign from my role as [Your Position] at [Company Name], effective [Last Working Day].
After much consideration, I have decided to [relocate/change career/take a break], and I believe this decision is the best way to go for both me and the company.
I am aware of the importance of my managerial position. Therefore, I am committed to ensuring a smooth transition of my duties and will work closely with my team to reduce disruptions during this period.
Thank you for all the support I have received here.
Best regards,
[Your Name]
Subject: Resignation from [Position] - [Your Name]
Dear [Manager’s Name],
I hope you are well. This is my formal resignation from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Work], two weeks from today.
I really appreciate the chance to be part of [Company Name]. Wishing you and the entire team all the success in the future!
Best regards,
[Your Name]
FAQs
What is a resignation email?
The resignation email is a formal correspondence informing your manager about your decision to leave your current position.
Why you should send a resignation email?
Here are the most important reasons:
Can you resign via email, and is it better to resign in person?
You should do both. It’s rude not to speak directly with your manager and inform him about your decision before sending a formal resignation email to him and HR. You can try a video or phone call if he is unavailable in the office.
This course of action ensures a nice notice period, plus you also need a reference from your manager, so speaking directly to him should be the first choice.
How to write a resignation email?
The basic formal you should follow when writing a resignation email is:
What you shouldn’t do when writing a resignation email?
Here are the key shoulds and shouldn't when it comes to sending resignation emails:
Remember, such emails can also have legal consequences, and anything you write has implications. Moreover, keeping the relationship positive can be valuable after you no longer work at the company.
Automate your Human Resources management with the easy to use absence management solution.
Easy set-up ● No contracts required ● No credit cards