Staff Holiday Planner

A staff holiday planner is required to have an accurate leave balance, easy to check and update. Define a template for your company by following our simple instructions, or if you want a faster solution or some inspiration, download our staff holiday planner template for free.

What is a staff holiday planner?

An Excel holiday planner is a tool that covers all employees and automatically calculates the leave balances. It's easier to update than a paper planner and less prone to errors. List employees' names and all the leave types available in your company; thus, you can edit the entire planner in just a few clicks. Creating a yearly planner and highlighting weekends and public holidays is also better. Check the balance every time an employee requests paid time off to ensure one doesn't take more leave than is entitled to.

What is a staff holiday planner shall include?

A staff holiday planner should include all types of leave available in your company. Some of them are imposed by labour regulations in your country, such as sick and maternity leave, public holidays, and a minimum paid time off. Others are granted by the company, such as leave for personal or family problems, leave for training or courses, and extra paid time off as a reward for loyalty to the company.

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If you want a paperless office and well-organized records of your employees, we recommend you consider LeaveBoard. The employee self-service empowers the employees to access their leave balance and makes leave requests easy to submit and approve. Managers will receive instant notifications. Sounds good? That's more! LeaveBoard is entirely free for businesses with less than nine employees. Scroll below to learn more.

With this Excel template, you can:

  • Track the absences of your employees.
    If you want to track Sick leave, add an S into the cell for the specific daily when the employee is sick, or V when he or she is on holiday.
  • Track multiple Leave types.
    In the legend, you will discover a set of leaves that you can register: V- Vacation, H-Holiday, S-Sickness, M-Maternity, C-Casual, O-Other
  • Gain access to yearly leave reports.
    The first tab contains a report with the total breakdown for all absences tracked and a general leave count.

Download the Staff Holiday Planner Excel Template 2024 for Free


Staff Holiday Planner Excel Template 2023

Staff Holiday Planner Excel Template 2022

Staff Holiday Planner Excel Template 2021

Switch to a Holiday Planner Software

LeaveBoard provides free holiday tracking software that helps you track work time and employee absences. See from any device who is present and when your co-workers are sick, or on vacations.

What are you waiting for? Please register for an account and boost your team's efficiency and performance with our web-based HR app and staff holiday planner.

Holiday Management Software

And if you want even more details on how the software works, we have a presentation and a walkthrough of each functionality of the staff holiday planner software. Check it out:

Automate your employee information management with the easy-to-use holiday planner software.

Easy set-up ● No contracts required ● No credit cards