Before the COVID-19 pandemic, just a few companies had remote work policies and allowed employees to work remotely only for a limited period of time (e.g., one day per week or month, special situations, etc.). Furthermore, many companies had restrictive criteria for employees eligible to work remotely and imposed them to have a fixed address and attend periodical face-to-face meetings. However, COVID-10 completely changed the work environment and transformed remote work policy from a special situation to a standard procedure.
In 2023, many employees from countries around the world still work remotely. It's imperative to have an efficient remote work policy in place and address all situations that may appear. For example, some employees may not live in the city or country where the company is located. Nomad workers combine their life experience and professional skills to offer enhanced creativity, problem-solving capabilities, adaptability, and innovative ideas. To adapt to the post-COVID labor markets, you need to adapt your managing skills to the remote workforce, predict future trends, and make informed decisions fast.
The key points of a remote work policy
The remote work policy is the basis of managing remote workers. It has to include all relevant information both for employees and the company. Also, it has to be compliant with labor regulations and act as a legal document. The remote work policy directly impacts employees' work satisfaction and responsibility, task planning, and communication. Here are the key points that should be in your company's remote work policy:
1. Eligibility criteria for employees wanting to work remotely
Include here straightforward metrics such as position, job description, years of experience, department, work schedule, and so on.
2. General rules for remote workers
Include here a comprehensive set of procedures covering communication and collaboration within teams and between employee and manager; meeting schedules; working hours; work expectations and delivers; communication tools; confidentiality regulations.
3. Benefits associated with remote work
Mention whether the company pays for electricity and internet bills, home office furniture, or other spending associated with remote work.
4. Corrective measures and warnings for the remote workforce
Make clear from the beginning what actions will be taken if an employee doesn't respect the rules stated by the remote work policy.
5. Career management
Remote workers should be eligible for promotion, training, and periodical evaluation just like any other employee. Ensure you provide adequate evaluation methods, access to work-related documents, employee self-service for leave management, etc. HR processes should be accessible to the remote workforce.
Remote Work Policy Template
If you don't want to spend your time writing documents from scratch, download our free remote work policy template and customize it according to your company's regulations.
Sample of an authorization form for remote work
Ensure employees read, understand, and agree with the company's remote work policy before submitting the form for remote work authorization. Also, make eligibility criteria very clear to everyone and assist ineligible employees in applying for flexible or customized work schedules. Download our free authorization form template for remote work and move your company to the next level. Flexibility, digital skills, and mobility are essential for the future work environment.
If you are looking for a flexible working arrangements email template, we have an example ready for you.