Our PTO Tracker is a time-saving and easy to use Excel spreadsheet. Personalize it according to your company’s PTO policy and add important data such as the company’s name and employee identification data, public holidays in your region, company-related holidays, and PTO types.
Here’re the most important features of our free PTO tracking solution:
How to use our free PTO Tracker?
An Excel-based PTO Tracker needs to be light and easy to use. As a result, we avoid adding unnecessary information and deliver a neat solution that saves you time and energy. Check out the following steps to configure your PTO Tracker and start using it.
What are the public holidays?
What are the absence types?
How does an employee report looks?
That’s it! You’re ready to manage vacations and special leaves for all employees.
Tip: If you work with employees from different countries or with different PTO policies, just add all holidays and PTO types in the Holidays and Legend worksheets.
How to add one more employee to the sheet?
To add one more employee calendar to the sheet will not work just by copy-pasting employee number 10 and its PTO calendar. You will get a 0 on all the days of each month because the formula references will be changed. You need to follow these steps to get the formulas for the newly added employees correctly:
Tip: You might be interested about Excel formulas. We do have a selection with the top 100 most used across 5 major categories.
Now you have a sheet with 11 employees. The procedure is needed to copy the newly added employee with formulas for PTO calculation without changing the references. In this way, you can add as many employees as you need.
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