How To Reply to An Email Interview Invitation? [Example included]

Example of Interview Invitation Reply Confirming Appointment

When you are happy that you got invited to a job interview, find below a sample reply email that you can personalize in case you need some inspiration.

Subject: Re: Interview Invitation for [Job Title] Position

Dear [Interviewer's Name],

Thank you for inviting me to the interview for the [Job Title] position at [Company Name]. I appreciate the opportunity, and I'm looking forward to discussing my qualifications further.

I confirm that I am available on [Date] at [Time] as suggested.

Should there be any changes, please let me know.

Best regards,

[Your Name]

Example of Interview Invitation Reply for a Scheduling Conflict

In case the timing suggested doesn’t work for you, then our recommendation is to reply promptly and highlight the fact that you’re excited about this opportunity; however, you can’t join the Zoom call or physical meetings on the specified time/day, and provide some alternative timing. The HR managers are usually flexible people and understand that professionals have their own agendas; maybe they are still working or have family responsibilities. 

Subject: Re: Interview Invitation for [Job Title] Position

Dear [Interviewer's Name],

Thank you for considering me for the [Job Title] position. I am excited about the opportunity to speak with you and learn more about [Company Name].

Unfortunately, I am unable to attend the interview on [Date] at [Time]. I apologize for any inconvenience. I am available on [provide 2-3 alternatives].

I look forward to the possibility of rescheduling and appreciate your understanding.

Best regards,

[Your Name]

Key Takeaways about Replying to an Interview Invitation Email

1. Promptness: Respond to the interview invitation within 24-48 hours to show your interest and respect for the employer's time.
2. Professionalism: Maintain a professional tone throughout your response, regardless of the tone of the invitation. This is your chance to make a good first impression.
3. Appreciation: Express thanks for the opportunity to interview. This shows your enthusiasm for the role.
4. Confirmation of Details: Confirm the interview details to avoid any misunderstandings.
5. Clarifying Questions: If anything is unclear, don't hesitate to ask questions. This shows your attention to detail and desire to be well-prepared.

Remember, the way you respond to an interview invitation can set the tone for the rest of the hiring process. Practice professionalism, promptness, and clear communication to make a positive impression.