How to Write an Interview Thank You Email Professionally? Examples Included

A thank-you note is a brief written expression of gratitude. In a professional context, it's often used to express appreciation for someone's time, effort, or assistance.

In this guide, we will go through the steps in effectively writing a thank you note after an interview, what tips you need to follow, and if you feel stuck, we will provide some examples that you can copy-paste and personalize according to your needs.


Steps to Write an Interview Thank You Email

A thank-you letter shows your appreciation for the interviewer's time and your interest in the role and the company. It allows you to reiterate your qualifications and enthusiasm and may help you stand out from other candidates. Find below what are our recommendations when writing a thank you email, note, or letter after an interview:

1.    Start With a Clear Subject Line

If you're writing an email, a simple "Thank you for the interview – Marc Kelvin" would be great. If you simply state what you want the receiver to see, plus your name, the interviewer will surely remember you.

Example

  • Thank you for the interview – Joshua Lombardino
  • Thank you for the interview for the HR Manager role.
  • Grateful for the opportunity to interview with TheCompany Inc.


2.    Address the Interviewer

Start the note by addressing the person with the appropriate honorific and their last name.

Examples

  • Dear Mr. Fuchsia, 
  • Dear Dr. Johnson, 
  • Dear Ms. Davis, 
  • Dear Professor Lee


3.    Express Your Gratitude and Appreciation

State your appreciation for the opportunity to discuss your skills, expertise, and overall discussion on the possibility of joining the team.

Example:

Thank you for meeting with me today. Thank you for the opportunity to interview. I appreciate the time you took to discuss the role. Thank you for providing me with insight into your team. I'm grateful for the chance to learn more about your company.


4.    Mention Something Specific About the Interview

Refer to something specific from the interview that was useful or insightful. It could be an insight, it could be a quote or a question that you reflected deeper after the interview.

Example:

I enjoyed our discussion on the upcoming project. Your insights on the company culture were enlightening. I found your perspective on the role's challenges very helpful. Your explanation of the team dynamics gave me a good understanding, The upcoming initiatives you mentioned sound exciting.


5.    Reiterate Interest: State your continued interest in the role and how you can contribute.

You can use a short sentence to highlight your interest in the role and look forward to hearing more from the hiring team.

Example: 

I am excited about the potential to contribute, I believe my skills could be a great fit, I am even more interested in the role after our discussion, I am eager to bring my experience to your team, and I believe I could bring significant value to your projects.


6.    Close Politely: End with a polite closing, your name, and contact information.

Every email has to end, so why not close it like a pro? Find below several examples of sign-offs.

Examples

  • Sincerely, 
    [Your Name], 

  • Best Regards, 
    [Your Name], 

  • Kind Regards, 
    [Your Name], 

  • Thank you again, 
    [Your Name], 

  • Looking forward to the following steps, 
    [Your Name].

Tip: Find out additional ways on how to end an email formally, including some examples you need to avoid.


Top Tips for Writing a Thank-You Note After an Interview

Find below a set of key tips we do recommend when writing compelling thank you emails post interview:

  1. Be prompt: Send it within 24 hours.
  2. Personalize your note: Mention specifics from the conversation.
  3. Be professional: Use a professional tone and proper grammar.
  4. Keep it brief: Stick to the point.
  5. Send one to each interviewer: If you met more than one person, send a personalized note to each.

Related: Discover the top 15 best practices on proper email etiquette for work.


Examples of Thank-You Interview Emails

You can find samples of interview thank you emails below you can use at your own will. You can also have them as templates that you can use after you have exceptional discussions with recruiting managers and you believe that sending such messages will boost your chances of getting the job.

Formal thank-you letter after an interview

Dear Mr. Smith,

I appreciate the opportunity to discuss the Financial Analyst role with your team. Your insight into the team's operations and the company's growth plans was very informative.

I am confident that my finance background and analytical skills make me a strong candidate for this role. I look forward to the possibility of contributing to your team.

Sincerely,
[Your Name]
[Your Contact Information]


Informal thank-you letter after an zoom interview

Hi Sarah,

Just wanted to say thanks for chatting with me today about the Graphic Designer role virtually. I really enjoyed hearing about the creative projects your team is working on.

I am looking forward to the possibility of bringing my design skills to the table!

Best,
[Your Name]
[Your Contact Information]


Detailed thank-you email

Dear Dr. Johnson,

Thank you for the opportunity to interview for the Project Manager position. I found our discussion about your team's approach to project management, particularly the use of agile methodologies, very insightful.

I believe my experience in leading cross-functional teams and my certification in Scrum would make me a valuable addition. In my previous role at The Company, I managed a project similar to the one you described and successfully delivered it within the timeline and budget.

Looking forward to potentially contributing to your team's success.

Best Regards,

[Your Name]
[Your Contact Information]


A short thank-you email after an interview

Hi Mark,

Thanks for taking the time to discuss the Sales Associate position with me. Enjoyed our talk, and I'm excited about the opportunity. 

Best,
[Your Name]
[Your Contact Information]


Professionally Written Thank-You Note Example

Dear Dr. Johnson,

Thank you for the opportunity to interview for the Marketing Manager position. I enjoyed our discussion about the upcoming product launch and believe my experience in product marketing would be valuable to your team.

After our discussion, I am even more interested in the role and look forward to potential next steps.

Best regards,
[Your Name]
[Your Contact Information]


FAQ Thank you email

When to Write a Thank-You Note After an Interview?

You should send a thank-you note after an interview as soon as possible—ideally within 24 hours. This shows promptness and a strong interest in the opportunity.


What to Include in a Post-Interview Thank-You Email?

A post-interview email should cover the following elements:

  • Address to the interviewer
  • A statement of appreciation for the interviewer's time
  • A specific mention of something from the interview
  • A reiteration of your interest in the role
  • Your contact information.


Takeaways 

  1. Promptness Matters: Send your thank-you note within 24 hours of the interview.
  2. Personalization Is Key: Tailor each thank-you note to the interviewer and your conversation.
  3. Professionalism Wins: A well-written, professional thank-you note can help you stand out.
  4. Restate Your Interest: Use the thank-you note as an opportunity to reiterate your interest in the role and the company.
  5. Keep It Brief: A thank-you note should be concise and to the point.


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