How To Introduce Yourself Professionally In An Email? (Examples Included)

Introduction emails are crucial because they're often the first point of contact in a professional context. They set the tone for future interactions, establish relationships, and provide essential information about a person or entity. First impressions matter significantly; a well-crafted introduction email can help make that impression positive.

In this article, we will discover all the elements regarding email introductions, plus several examples you can use on any occasion. 

Why is an Introduction Email?

An introduction email is a message used to introduce yourself, another person, or a business to an individual or group. This email can serve various purposes, such as onboarding new employees, introducing a new team member, pitching a service, or initiating professional relationships.

How to Introduce Yourself in an Email?

When you're introducing yourself in an email, follow these elements of a these elements:

1. Subject Line:

Make it clear, concise, and relevant. It helps the recipient understand the email's purpose and decide its priority.

Example: "Introduction - [Your Name] | [Your Position]" or "New Team Member Introduction"

2. Salutation:

Address the recipient personally. A personal touch makes the email more engaging and respectful.

Example: "Dear [Recipient's name]," or "Hello [Recipient's name],"

3. Introduction:

Begin by stating your name and role, then explain the email's purpose. It helps set the context and gives the recipient a reason to continue reading.

Example: "My name is [Your Name], and I recently joined the team as [Your Position]."

4. Body:

Provide a brief background about yourself, focusing on relevant aspects to the recipient. The body part is used to help the recipient understand who and why you're contacting them.

Example: "With over ten years of experience in [Your Field], I am looking forward to contributing to [Company Name/Project]."

5. Purpose:

Clearly state why you're introducing yourself, whether it's to inform, request a meeting, or another action. The purpose is to give the recipient a clear understanding of what you expect from them.

Example: "I am reaching out to introduce myself and  express my excitement about working with you on future projects."

6.   Closing:

End the email professionally, offering further contact or a follow-up if necessary. It leaves a positive and respectful closing impression.

Example: "If you have any questions or would like to meet for a chat, feel free to let me know."

7. Signature:

The email signature shall contain your full name, position, and contact information. It provides the recipient with multiple ways to get back in touch with you.

Example: "Best, [Your Name]"

Self-Introduction Sample Emails

In the following lines find several examples of how you can introduce yourself professionally.

Self-Introduction To New Team Sample Email

Subject: Introduction: Sandra Benz, New Marketing Manager

Hello Team,

My name is Sandra Benz, and I'm excited to join [Company Name] as your new Marketing Manager starting next week. With over a decade of experience in strategic marketing, I look forward to bringing my innovative ideas and proven strategies to our team.

In my previous role at Ogilvy Corp, I led a team that launched several successful marketing campaigns, significantly increasing customer engagement. I hope to replicate such success here and help our company reach new heights.

I'm eager to meet all of you and learn how to collaborate effectively. Let's arrange a meet and greet sometime next week. Feel free to reach out if you have any questions or want to say hello.





This email works because it provides a concise introduction, highlights relevant experience, shows enthusiasm, and invites further interaction

2.  Self-Introduction Email To a Potential Employer

Subject: Joshua Kell - Application for Marketing Manager Position

Dear Hiring Manager,

I'm Joshua Kell, a marketing professional with over ten years of experience driving successful marketing campaigns. I recently came across the Marketing Manager position at [Company Name] and am very excited about the opportunity.

In my current role at Spot Corp, I've led several high-impact projects that have significantly increased customer engagement and revenue. I'm confident that my skills and experiences align well with the requirements of your job posting.

I've attached my resume for further details about my background and accomplishments. I would value the chance to talk about how I can help to [Company Name] 's success.

Thank you for considering my application. I look forward to the possibility of working together.

Best regards,

Joshua Kell



This email works because it's professionally written, highlights relevant skills and experience, shows enthusiasm for the role, and includes a call to action.

3.  Self-Introduction Email To a New Client

Subject: Introduction – Lynn Peterson from Big Corp

Dear [Client's Name],

I hope this email finds you well. I'm Lynn Peterson, the new account manager at Big Corp. I'll be your primary point of contact for any needs you might have moving forward.

With over a decade of experience in account management, I am committed to providing you with excellent service and support. I'm looking forward to learning more about your goals and how we can work together to achieve them.

Let's arrange a call next week to discuss your current needs and how we can best serve you. Please let me know a time that works best for you.

Best regards,

Lynn Peterson



This email works because it introduces the sender, explains their role, offers reassurance through their experience, and proposes a next step.

4. Sample Email Introducing Yourself to a Group or Business

Subject: Introduction: Stanley Denver, Business Development Manager at Huge Corp

Dear Team,

I wanted to take a moment to introduce myself. My name is Stanley Denver, and I recently joined Huge Corp as the Business Development Manager. I have over ten years of experience in this field and am excited to bring my expertise and energy to your team.

At my previous company, The Corp Inc., I was in charge of identifying and developing new business opportunities, increasing annual income by 35%. I hope to help Huge Corp achieve similar growth.

I look forward to getting to know each of you and working together to drive Huge Corp's success. If you have any questions or want to meet, please connect.

Best regards,

Stanley Denver

How to Introduce Someone via Email?

When introducing someone via email, start with a clear subject line, then explain who the person is, why you're introducing them, and what they bring to the table. Finish by suggesting a next step, whether a meeting, a follow-up email, or something else.

5. Example of an Email Introducing a Colleague

Subject: Introduction to Marianna Smart, Our New Project Manager

Dear Team,

I am pleased to introduce Marianna Smart, who will join us as a Project Manager. Jane comes to us with extensive experience in project management from her time at Marcel Inc., where she led several high-profile projects.

Marianna's expertise in coordinating cross-functional teams and excellent problem-solving skills make her a valuable addition to our team. I'm confident that she will contribute significantly to our upcoming projects.

Please join me in welcoming Marianna to our team. She is looking forward to meeting each of you. Feel free to reach out to her at





This email works because it introduces the new member, highlights their experience and skills, and encourages the team to welcome and interact with the new member.

6. Email Introducing Yourself to a Hiring Manager

Subject: Introduction – Barbara Fletch, Applying for Senior Analyst Position

Dear Hiring Manager,

I'm Barbara Fletch, a data analyst with over seven years of experience in the field. I recently came across the Senior Analyst position at your company and believe I could be a valuable addition to your team.

In my current role at Data Corp, I've had the opportunity to work on several key projects that have improved operational efficiency by 25%. I am excited to bring my analytical and problem-solving skills to your team.

I've attached my resume for your review and would appreciate the opportunity to discuss how I can contribute to your team's success. I look forward to hearing from you soon.

Best regards,

Barbara Fletch



This email is effective because it introduces the sender, highlights relevant experience, expresses interest in the role, and includes a call to action.

7. Email Introducing Yourself to a CEO

Subject: Introduction – Anna Arthur, New Marketing Director

Dear [CEO's Name],

I hope this email finds you well. My name is Anna Arthur, and I'm honored to have recently joined [Company Name] as the new Marketing Director. I've long admired [Company Name] 's work, and being part of this team is a privilege.

With over a decade of experience in strategic marketing, I am excited to contribute to our company's ongoing success and drive innovation in our marketing strategies.

I would be grateful to meet and speak with you about my role and how I can best serve our company. Please let me know of a time that works best for you.


Anna Arthur



This template is successful because it shows respect, acknowledges the recipient's position, introduces the sender, and proposes a meeting.

8. Self-Introduction Email Connecting with a Possible Collaborator

Subject: Introduction – Gianni Dakota, MegaK Corp

Dear [Recipient's Name],

I hope this message finds you well. My name is Gianni Dakota, and I am the director of business development at MegaK Corp. I'm reaching out because I'm greatly interested in your work at [Recipient's Company] and see the potential for collaboration.

Our company, MegaK Corp, specializes in creating sustainable energy solutions. I believe that a partnership between our companies could yield significant benefits for both sides.

I would appreciate the opportunity to discuss this potential collaboration further. Please let me know a convenient time for us to chat.

Best regards,

Gianni Dakota

Formal Introduction Email Template

Subject: Introduction - [Your Name], [Your Position] at [Your Company]

Dear [Recipient's Name],

I hope this message finds you well. My name is [Your Name], and I am the [Your Position] at [Your Company]. I am reaching out to introduce myself and express my interest in [discussing a potential collaboration/learning more about your work/etc.].

In my current role, I [describe a brief summary of your role and achievements]. I believe that [reason for reaching out and potential benefits].

I would appreciate further discussing [topic] at your earliest convenience. Please let me know a time that works best for you.

Thank you in advance for your time and consideration.

Best regards,

[Your Name]

Top Email Etiquette Tips for Introducing People

  1. Always ask for permission before introducing someone.
  2. Use a clear and relevant subject line.
  3. Address each recipient appropriately.
  4. Clearly state the purpose of the introduction.
  5. Provide context and background information.
  6. Suggest a next step, like a meeting or follow-up email.
  7. Use a professional tone and language.
  8. Proofread for errors before sending.

In addition to these examples, we share 15 proper email etiquette tips that can help you become a better communicator.


What NOT to Include in Your Professional Introduction Email?

  1. Personal information not relevant to the professional context
  2. Irrelevant or excessive details about your past
  3. Negative comments about previous employers or colleagues
  4. Slang, jargon, or overly complex language
  5. Assumptions or presumptuous statements about the recipient.

What Are Some Good Adjectives to Introduce Yourself Professionally?

  1. Experienced
  2. Results-oriented
  3. Innovative
  4. Reliable
  5. Strategic
  6. Collaborative
  7. Proactive
  8. Insightful
  9. Motivated
  10. Efficient

Key Takeaways

  • Introduction emails are essential in professional communication.
  • The email should be clear, concise, and relevant.
  • Good introductions provide context, show respect, and suggest a next step.
  • Following email etiquette makes introductions more effective.

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