15 Email Signature Examples

Email signatures are important as they offer a professional touch to your communications. They also provide vital contact information, promote your brand, and may even serve as a marketing tool with the inclusion of business logos, social media links, or promotional content.

What is an email signature?

An email signature is a block of text appended to the end of an email message. It often includes the sender's name, contact information, job title, and company information. It may also contain a website URL, social media links, or a brief tagline or quote.

Email Signature Examples:

Find below 15 examples of email signatures and a template that you can customizes according to your needs, and add when you're writing a formal email.

1.   Straightforward Email Signature

William Rossi
Software Engineer

2.   Professional Email Signature

Olivia Schneider, Ph.D. 
Senior Research Scientist 
BioMed Pharmaceuticals

3.   Business Email Signature

Sophia Williams
HR and Accounting Ready Inc 

4.   Sales Email Signature

Emma Miller
Sales Director
TransportingCo Inc
516 W. El Dorado 
St. South Richmond Hill, NY 11419
Schedule a meeting with me [link]

5.   Email Signature With Social Media Profiles:

Noah Keller
HR Lead WeAreHRPros Inc
200 - 777 - 2345

6.   Email Signature With Logo and Social Media Profiles:

Charlotte Brown
Marketing Manager at BlinkAds  
200 - 406 - 2345
Twitter/X: [link] | Instagram: [link] | Behance: [link] | LinkedIn: [link] |

7.   Email Signature With Contact Information:

Benjamin Smith
Community lead at Montessori School Alabama
Address: 9498 Circle Lane 
Rowlett, TX 75088
Phone: +1 251-441-2100
Email: benjaminsmith@email.com

8.   Email Signature With Quote:

Noah Denver
DevOps lead
Aspire Games
"Innovation distinguishes between a leader and a follower." - Steve Jobs

9.   Email Signature With a CTA:

Isabella Lee
Copywriting lead
WorldAdvertising Inc


Interested in improving the copy for your product/service/app?
Schedule a 20 minute free discovery call here: [link]

10.   Email Signature With Profile Image:

[Profile Image]
Melinda Hugo
Job Title
Company name

11. Email Signature With Company Name and Address:

Evelyn Garcia
AdTech Enterprises
1234 Street Name, City, State, Zip

12. Email Signature With Legal Notice:

Amelia Lopez
Florida Law Experts PA
54 S. Kirkman Road, Suite 10 
Orlando, FL 32819


This email is intended for the recipient only and contains sensitive information.

13. Personal Email Signature:

James Jones
Performance coach for business owners

14. Email Signature For Student:

Elijah Wilson
Computer Science Major
Stanford University

15. Email Signature For Gmail:
Christian Moore
Software Developer

16. With Logo:

[Company Logo] 
Michael Doe 
Job Title 
Company Website

16. With Animated Logo:

Job Title

Company Website | Phone number

Email Signature Template:

[Your Name]

[Your Title or Role]

[Your Company Name]

[Your Contact Number]

[Your Professional Email Address]

[Your Company Website]

[Social Media Links]

[Optional: Any Legal Notices]

FAQ email signature

What are the key email signature tips?

  1. Keep it short and sweet: Aim for a signature that is no more than 2-3 lines long.
  2. Use a clear and recognizable image: A professional logo or photo can help make your signature stand out.
  3. Include relevant contact information: Add your phone number and email or social media profiles to facilitate communication with recipients.
  4. Personalize it: Add a personal touch by including a quote, joke, or interesting fact about yourself.
  5. Use consistent formatting: Use a consistent font and color scheme to make your signature look professional and easy to read.

How to change and add email signatures in Outlook?

  1. Open Outlook and click "File" in the top left corner.
  2. Click on "Options," then "Mail," then "Signatures."
  3. To add a new signature, click "New," type a name for the signature, and compose your signature in the box below.
  4. Select the signature from the list to change an existing signature, make your changes, and click "Save."

How to add the email signature in Gmail?

  1. Open Gmail, and in the upper right corner, select the gear symbol, then click "See all settings."
  2. Scroll down to the "Signature" section.
  3. Click "Create new," type a name for the signature, and compose your signature in the box below.
  4. Click "Save Changes" at the bottom of the page.

What are the key components of a professional email signature?

  1. Name: Your full name.
  2. Title/Position: Your current job title.
  3. Company: Your company's name.
  4. Contact Information: Email address, phone number.
  5. Website/Social Media Links: Links to professional social media profiles or personal website/portfolio.
  6. Logo or Image (Optional): A professional headshot or company logo.

How to make an email signature?

  1. Decide what information you want to include: name, title, contact info, etc.
  2. Choose a simple, professional design. If you have a company branding guide, follow it.
  3. Use an email signature generator or create it manually.
  4. Test your email signature to ensure all links work and display correctly on all devices.

What are the top tips on email signatures?

  1. Keep it simple and professional.
  2. Use a readable font.
  3. Make sure all information is up-to-date.
  4. Use links for contact information.
  5. Test your email signature to ensure it works correctly.
  6. Above the email signature add a polite email closing.

What are some free email signature generators?

  1. WiseStamp: Offers a variety of templates, easy to use, and includes social media icons.
  2. HubSpot Email Signature Generator: Provides professional and customizable templates for creating multiple signatures.
  3. MySignature: Offers a step-by-step guide for creating signatures and allows customization of colors, fonts, and sizes.

These generators work by providing easy-to-use interfaces where you can input your information and choose from various professional designs. They can help employees create consistent, branded email signatures across the organization.

Automate your attendance tracking with the easy to use, automated and afordable stand-alone cloud-based software.

Easy set-up ● No contracts required ● No credit cards