Headcount Analysis Template

Efficient employee management includes employee database, leave and absence tracking, and also employee data analytics. You need to analyze employee data and dynamically use it to determine trends, observe patterns, and act before it’s too late.

Headcount analysis helps you better understand your workforce. By closely monitoring the employee flow into and out of the company, you can find the weak points of your hiring methods, critical insights into your organization, the evolution of your workforce in time.

If you want to generate headcount analysis using a single document for all employees (and you should), download this free Excel Headcount Analysis Template right now.

Why is headcount important?

The headcount represents the number of people employed at a given time. However, a headcount report isn’t a simple statistic of your current workforce. It’s a detailed report that categorizes employees based on different criteria and allows you to understand the operational strengths of your business. Headcount reports are used to track employee flows, plan labor costs, think about retention strategies and focus on the hiring quota.

Every increase or decrease in staff has to be well justified with data. Headcount directly impacts the work environment and can have severe consequences for the entire business. You don’t only have to hire enough people; you also have to hire the right people. 

You need a good planning system and an accurate headcount forecast for your org chart for a successful business. You must plan ahead and keep up with your business’ evolution. And the only way to achieve stability and high productivity levels is to have a dynamic headcount plan based on real employee data. 

A headcount report provides a broad perspective of the company’s history. It can help you understand what happened in key moments in the past and predict future labor necessities. The most important benefits of having centralized and accurate headcount data are the following:

  • Provides centralized data for employee classification in key categories compliant with labor legislation such as exempt or non-exempt, eligible, or not for benefits and compensations (e.g., health care benefits), and demographic categories
  • Provides accurate data for financial planning and budgetary changes
  • Offers valuable insights for workforce planning and tracking
  • Demonstrates the need of HR staff members
  • Offers up to date reports, dynamically generated to support quick actions when needed
  • Helps anticipate emerging changes and hire people with the right skills
  • Supports cost control
  • Ensures better succession planning and provides ongoing workforce monitoring
  • Offers a better understanding of the workforce, which helps the HR department adjust HR policies and define the company's culture.

Free Headcount Analysis Template features

Our Headcount Analysis Template is a time-saving and easy-to-use Excel spreadsheet. Personalize it according to your company’s departments, offices, countries of operations, position types, and so on.

Here’re the most important features of our free Headcount Analysis Template:

  • Includes the most common headcount analysis data
  • Separates data from metrics to allow you to have a good workflow
  • Easy to add new employees or update existing ones
  • Reusable reporting solution; all you have to do is change the year
  • Computes the number of new employees and employees who left the company per month
  • Computes turnover rate per month.

How to use our free Headcount Analysis Template?

An Excel-based Headcount Analysis Template needs to be efficient and easy to use. As a result, we avoid adding unnecessary information and deliver a neat solution that saves you time and energy. Check out the following steps to configure your Headcount Analysis Template and start using it. 

  1. Download the free Headcount Analysis Template and rename it to match your organization’s standards.
  2. Go to the Employee Data worksheet and add employees. You can add new columns if you need a more complete employee database.
  3. Go to the Headcount analysis worksheet and update the formulas to match the number of employees in your company.
  4. The Headcount Analysis Template automatically computes the monthly report for the year you choose.

That’s it!

Note:You’re ready to generate headcount reports for the current year or past years. If you need more dynamic HR analytics, you can try LeaveBoard, dedicated HR software that provides a centralized employee database, smart filters, real-time situations, and valuable insights for people management. Furthermore, it’s free for up to 9 employees.

HR analytics software

Start using HR analytics software and access the headcount, length in service, and other human resource insight functionalities to facilitate better, faster, and smarter decision-making based on real-time people data.

HR Analytics Solution

Automate your employee information management with the easy to use cloud-based HR and workforce analysis software.

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