Employee Directory

Become experts in employee data. Save time by centralizing employee HR records into a single secure database software. Forget about spreadsheets and cabinets and say hello to smart people management.
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The employee database software help to:


  • Centralize employee data
  • Retain the complete history of employee inputs
  • Access staff leave of absence records
  • Organize your workforce
  • Find essential HR data in seconds
  • Stay up to date with your employment issues

Org Chart

Gain an Excel-like dynamic employee list view representation of your company structure. The database software makes it easy to create and maintain the organizational chart.

If you desire to manage and track employee data visually, fast, and effectively, we have some interesting perspectives that could fit within your evaluation requirements.

  • Instant search
  • Position
  • Teams
  • Managers
  • Filters

Employee database management

You can have all employees' HR profiles centralized in one app, organized, and well structured. It is easy to filter, check the status, and see where things get stuck. Benefit from more time to focus on people and less time doing paperwork.

Company employee list

Employee details list

Employee search

Employee profiles

Using the employee management system, you have a employee profile stored in the cloud for each employee. These records are essential for the human resources department. Everything gets more manageable, centralized, and accessible.

Time off balance

PTO history and allowance

Employement date and birthday

Manage
employee allowance

All employees are different. However, from time to time, you might need to add one extra day to a colleague. You can make this change using the employee centric HR solution.

Personalize
working time patterns

One extra benefit of using the time-off manager is the ability to set up different contractual working periods. Setting the working week from Saturday to Thursday or switching it back to Monday to Friday is straightforward (e.g., part-time workers or contractors).

Custom
access levels

The Core HR module allows customized permission levels across your employees, from administrators to managers and employees.

Swift
employee search

Make your employee data searchable. The HR app helps you find people based on what teams and offices they work in.

Dynamic organizational structure

Add employees, teams, offices, and new modules when needed. Your Sales, Marketing, and Development human capital gets coordinated, aligned, and useful.

Centralized HR data

The employee-centric database management system makes HR tasks easy. All you need to know about your teams is available in one secure place: bios, contacts, managers, absences, and allowances.

Setup offices and teams

Growing a company is challenging. Coordinating your teams across multiple locations, including offices abroad, is hard. The HR and employee database software makes it easy. It helps you focus on growing rather than fixing administrative issues.

Custom approval flows

For each employee you can setup an approval, or supervisor.

Improve operational productivity

By removing inefficient processes, you and your employees will access the central hub for employee information and records.

Simple employee onboarding

Once you add the name and your new hire's email, she can use the absence and employee database management system.

Accessible anytime

You will be able to track updated employee records from anywhere when you need them.

Smart Work.
Use the Employee Database Management Software

Consult your source of truth for employees. Easily. Get complete information about your people in one go.

The employee database is your system of records for all workforce with profile fields such as name, phone, age, location, etc.

The great thing is that it is hosted in the cloud, which facilitates everything HR. And it's affordable.

Now it's time to become an employee data expert and improve your overall business management.

  • Approval workflows
  • Custom levels of access
  • Personalize vacation allowance

People analytics New

You can benefit from valuable HR metrics and insights by leveraging the power of employee data.

  • Service length calculator
  • Date of birth
  • Headcount

People analytics

Excel is good. LeaveBoard is better.
Here is WHY?


A more convenient employee data management

Businesses worldwide shift from traditional ways of storing employee data to digital, cloud-based web apps to achieve desired needs more successfully.

When your company is growing, this becomes more difficult due to the growing data volumes and the fact that data is scattered across email, spreadsheets, and cabinets.

Keeping up with employee data is challenging and cumbersome, requiring vast amounts of time.

With incomplete or erroneous records, your employees are closer to making poor decisions.

Data entry is dull, repetitive, and inefficient.

If your group or holding is a bit more complex, you can now organize it into different subsidiaries/sub-companies or business entities.New

Employee directory
An interactive presentation

This video covers definitions, importance, benefits, and employee directory software use cases.

We showcase a live presentation of the Employee directory and records module and how you can automate the processes that matter most to your business—securely, in the cloud, and without code.

Employee Directory Features

Harness powerful centralization functionality for your business and keep essential employee data secure:

Employee database and records

Collect HR information for each employee.

Group staff into teams & offices

Structure your workforce into teams and offices.

Company profile

Store public company data such as VAT, address, country, etc.

Employee profiles

Staff members will have their data centralized.

Internal search

Are you looking for the records of your new hire? Use the employee finder.

Secure and encrypted

Your data is always accurate and protected.

Multiple roles

Employees, line managers, and administrators get distinct levels of access.

Absence history

Keep track of the old and new inputs of your workforce.

Free account setup

Do you have a many employees. No problems. We help you onboard free & fast.

Take an interactive tour

Discover how LeaveBoard can centralize data and streamline records in your company in an interactive product tour and a dedicated session focused on your company's needs.

Frequently asked questions:


What is an employee directory?

An employee directory is a central repository for employee information. It stores HR information, such as employee name, role, contact information, working hours, vacation schedules, and other contractual data.

It is unrealistic to expect that employees know all their colleagues. Finding the right team member (based on different criteria: title, location, and supervisor) is usually hard without any tools. Additionally, helping newcomers get their job done, especially in large companies with disparate locations and remote workers, is challenging. You have never thought about the employee directory until you had to find someone, and no one else could tell you where to find them.


Which are the most common uses of the employee directory?

There are many ways the employee directory helps with everyday tasks and getting employees the information and support they need to work toward their goals and achieve results. Here are just a few:

  • Looking for someone to contact
    We all engage with coworkers on many platforms. The employee directory gives us a quick way to find contact details to connect rather than sifting through emails hoping they have an email signature.
  • Understanding where someone "sits" in the org chart
    Knowing the department they belong to and whom they report to and work with helps employees know where they fit and can collaborate. It also allows you to see whom you can talk to and where you can find helpful advice.
  • Finding coworkers
    Meetings and phone calls are often more effective than back-and-forth email communication. Knowing someone's location allows for fast meeting planning and deciding the best time to call them in another time zone.
  • Integrating new hires into the organization
    The employee directory is a key resource for new team members to learn about their new colleagues and vice-versa. It helps new employees have a quick pace and contribute faster.
  • Finding people with specific skills and expertise
    Whether it is putting together a project team, gaining feedback, finding a mentor, or finding someone to collaborate with, searching for people with specific skills allows users to discover experts across the entire company.


What makes up an employee directory?

Names, job titles, contact information, and location may be helpful, but what about a system that eases collaboration, gets things done and finds the data when needed?

An employee directory application can be much more than a name and email address. Employee directories are all about people and connecting employees.

While an employee profile holds many attributes, such as contact information, employment information, and personal information, as a baseline, the following exist in an employee directory:

  • Name
  • Team
  • Office
  • Email
  • Phone
  • Job title
  • Birthdate
  • Employment date
  • Supervisor
  • Emergency contact.

Over time many organizations have expanded the employee-related information they gather and make available via the employee directory. An employee directory is a unique point of HR data. And data provides you insights, saves time, helps with access to people analytics, and helps you make better human resources decisions in small and medium businesses.


What is an employee database?

The employee database is a structured collection of HR data about each of your employees, usually stored electronically. The HR database holds essential employee information such as team, location, managers, and hire date, structured as easy-to-find and follow employee profiles.


What is employee database software?

An employee database software is a program designed to store and organize employee data and make it accessible on demand. With employee database software, your HR records will be centralized and secure.


An employee directory is more than just finding someone; it helps you with your everyday tasks and gets you the information you need to achieve your goals. What do we mean by that? Be engaged with your colleagues, know who sits where in an organizational chart, so you know whom to contact, especially if the main person is on vacation, and easily search for people to help you out based on their skills and expertise. That is why having an employee directory software that is easy to use is crucial to your business.

Employee Directory Software That Works

Employees are the core of any business.
Human Capital data centralization is of utmost importance for a successful business.

Easy to use


Forget about searching in sheets and folders for team members' contacts and allowance. With the employee directory app, search results are instant.

Centralized data


All employees' HR profiles are in a unique location and organized in a neat structure. Using filters, you can see instantly who is part of a team or department.

Reduced admin time


Finding the data you are looking for is effortless if you have all the data in one place. Also, to get a new employee on board in less than 30 seconds.

Automate your Human Resources Management with the easy-to-use employee directory software.

Easy setup ● No contracts required ● No credit cards