15 Email Signature Examples

What is an email signature?

An email signature is a block of text appended to the end of an email message. It often includes the sender's name, contact information, job title, and company information. It may also contain a website URL, social media links, or a brief tagline or quote.

Email Signature Examples:

Find below 15 examples of email signatures and a template that you can customizes according to your needs, and add when you're writing a formal email.

FAQ email signature

What are the key email signature tips?

1. Keep it short and sweet: Aim for a signature that is no more than 2-3 lines long.
2. Use a clear and recognizable image: A professional logo or photo can help make your signature stand out.
3. Include relevant contact information: Add your phone number and email or social media profiles to facilitate communication with recipients.
4. Personalize it: Add a personal touch by including a quote, joke, or interesting fact about yourself.
5. Use consistent formatting: Use a consistent font and color scheme to make your signature look professional and easy to read.

How to change and add email signatures in Outlook?

1. Open Outlook and click "File" in the top left corner.
2. Click on "Options," then "Mail," then "Signatures."
3. To add a new signature, click "New," type a name for the signature, and compose your signature in the box below.
4. Select the signature from the list to change an existing signature, make your changes, and click "Save."

Tip: We have a dedicated article on How to Create and Use a Signature in Microsoft Outlook with images that will help you make the dream signature.

How to add the email signature in Gmail?

1. Open Gmail, and in the upper right corner, select the gear symbol, then click "See all settings."
2. Scroll down to the "Signature" section.
3. Click "Create new," type a name for the signature, and compose your signature in the box below.
4. Click "Save Changes" at the bottom of the page.

What are the key components of a professional email signature?

1. Name: Your full name.
2. Title/Position: Your current job title.
3. Company: Your company's name.
4. Contact Information: Email address, phone number.
5. Website/Social Media Links: Links to professional social media profiles or personal website/portfolio.
6. Logo or Image (Optional): A professional headshot or company logo.

Tip: We do have an in-detail article on how to write a professional email with 10 examples.

How to make an email signature?

1. Decide what information you want to include: name, title, contact info, etc.
2. Choose a simple, professional design. If you have a company branding guide, follow it.
3. Use an email signature generator or create it manually.
4. Test your email signature to ensure all links work and display correctly on all devices.

What are the top tips on email signatures?

1. Keep it simple and professional.
2. Use a readable font.
3. Make sure all information is up-to-date.
4. Use links for contact information.
5. Test your email signature to ensure it works correctly.
6. Above the email signature add a polite email closing.

What are some free email signature generators?

1. WiseStamp: Offers a variety of templates, easy to use, and includes social media icons.
2. HubSpot Email Signature Generator: Provides professional and customizable templates for creating multiple signatures.
3. MySignature: Offers a step-by-step guide for creating signatures and allows customization of colors, fonts, and sizes.

These generators work by providing easy-to-use interfaces where you can input your information and choose from various professional designs. They can help employees create consistent, branded email signatures across the organization.