Send your yearly leave letter in advance to give your supervisors enough time to manage your absence. In case of rejection, you'll be able to reconfigure your vacation plans too.
Follow the company's protocol. If you aren't familiar with it, call the HR Department and ask what you should do.
Inform your colleagues as well, especially if you plan an extended leave. If your absence affects other people, they should be aware of it.Your colleagues can take care of your clients or urgent tasks, and your managers can change task planning to maintain the team's productivity.
If you' ll be out of the office for more than one day or have a busy schedule, set up an out-of-office automatic response to inform those who send you an email of your absence.
Subject: Annual Leave Application
I work as [JOB_DESCRIPTION] in the [DEPARTMENT] and I write to you to request approval to use [X] leave days between [DATE] and [DATE].
As this will be a long absence, I will make sure that I hand over my responsibilities to another employee from our team. I have already received my supervisor’ s approval. In case of an emergency, I will be available at [CONTACT DETAILS]. Please let me know if you need additional information.
OPTIONAL: According to my leave balance I have [X] leave days left. Therefore, my current request doesn’t exceed my annual leave entitlement.
I will be grateful if you approve my leave application.
If your company doesn't provide you with an annual leave letter template, you can make your own or download one here. It' s better to use the same format each time you request leave.You save time and energy, and it looks more professional than putting together a new letter each time. Check out the following examples: