Letter of Intent Samples That Unlock New Job Opportunities

A letter of intent for a job is a general overview of your interest in working for a specific company, even if there isn't a specific job opening that you are applying for. The letter introduces your professional background, skills, and experiences and highlights your enthusiasm for the company and its values. A well-written letter of intent aims to help you land an interview.

This article provides guidance on how to write a letter of intent, including the appropriate structure, tips, and free samples that you can use.

Why letters of intent are important?

If we seek to discover the importance of intent letters (or letters of interest) as a potential employee, we will focus on four aspects:

  1. Proactive approach: A letter of intent demonstrates your proactive attitude and genuine interest in the company or industry, which can make a positive impression on the recipient. 
  2. Networking opportunities: Sending a letter of intent can help you establish connections within the company, potentially leading to future job opportunities or informational interviews.
  3. Showcasing your skills: A well-crafted letter of intent lets you showcase your relevant skills and experiences, making you a memorable candidate for future job openings.
  4. Demonstrating company knowledge: By researching the company and tailoring your letter to its specific needs and interests, you show a deep understanding of its values and goals, which can set you apart from other candidates.

What is the difference between a Letter of Intent and a Cover Letter?

A letter of intent for a job is quite similar to a cover letter in that they both serve as an introduction to your application and highlight your qualifications for a specific position. However, a letter of intent is typically more general. It can be used to express interest in a company or industry, even if there isn't a specific job opening. In contrast, a cover letter is tailored to a specific job posting and focuses on how your skills and experiences align with the position's requirements.

When to use letters of intent? 

Letters of intent for jobs are used when you want to convey your desire to work for a specific company or within a particular industry, but there isn't a specific job opening that you are applying for. They can also be used when networking or attending a job fair.

Moreover, you could submit your letter if the employer advertised several positions but not the one you're looking to apply for.

How to Write a Letter of Intent?

There is no magic in writing a letter of intent. It's just like any other formal letter with a specific context. Bring your skills, knowledge, and expertise before the potential future employer. Below, you can find a few best practices that can help you make better choices and a better impression:

  1. Research the company and industry/market: Learn more about the company's values, culture, and recent news to tailor your letter to their specific needs and interests.
  2. Write the letter to a certain person: If it's feasible, find the hiring manager's name or the person responsible for hiring in the department you are interested in.
  3. Have a clear subject line: If you send the letter as an attachment to an email, write a clear subject message.
  4. Craft a compelling opening: Gain the reader's attention by expressing your enthusiasm for the company and the industry.
  5. Highlight relevant skills and experiences: Focus on your accomplishments and how they align with the company's values and goals.
  6. Show your personality and passion: Share your unique background or interests, demonstrating your passion for the industry and your fit with the organization's culture.
  7. Close with a call to action: Express your interest in discussing your qualifications further and exploring potential opportunities within the company.
  8. Proofread and edit: Ensure your letter is free of errors and is well-structured to make a strong impression.
  9. Keep it short: Your letter should be one page long, easy to read and follow through.

What to Include in a Letter of Intent?

Each letter of intent is different because each employee, company, and job are different; however, a letter's format and content are standard. Find below the key elements we recommend that we include in a letter.

1.    Contact information

Include your name, address, phone number, and email address at the top of the letter.

Janet Largo
123 Main Street City, State, Zip Code 
Phone: (444) 123-7777
Email: janet.largo@company.co

2.    Salutation

Address the letter to a specific person, if possible. If you cannot find a specific contact, use a general salutation such as "Dear HR Manager" or "To Whom It May Concern."

Dear Mr. Johnson,

Tip: Discover 10 additional salutations that you can use to open emails or letters.

3.    Introduction:

Begin with a great opening that grabs the reader's attention and expresses your enthusiasm for the company and the industry.

I am writing to express my strong interest in joining [Company Name] as a [Desired Position or Department]. As a highly motivated professional passionate about [Industry], I have admired your company's growth and success. My skills and experiences align well with your organization's values and goals, and I am excited to contribute to your continued success.

4.    Relevant skills and experiences

Highlight your most relevant skills, experiences, and accomplishments that align with the company's values.

In my previous role as a Project Manager at [Previous Company], I successfully led a team of 10 to complete a major software implementation project on time and within budget. My strong communication and organizational skills allowed me to effectively coordinate with cross-functional teams and ensure all project milestones were met. I am confident that my expertise in project management would make me a valuable asset to [Company Name].

5.    Unique aspects of your background

Show how your profile differs from a typical applicant to the role you're aiming for.

Besides my professional experience, I am fluent in English and Spanish, which has allowed me to communicate effectively with diverse teams and clients throughout my career. I believe my language skills and multicultural background would be an asset to [Company Name] as you expand your global presence.

6.    Call to action 

Close the letter with an explicit request for an interview. It doesn't need to be special. You must write it. 

I would welcome the opportunity to discuss further my qualifications and how I can contribute to the success of [Company Name]. Please contact me at your earliest convenience to arrange a conversation. I am available at (444) 123-7777 or janet.largo@company.co.

7.    Closing and signature

Be professional. Use a simple sign-off to end your letter. 


Janet Largo

Tip: Looking for alternative ways to end your letter? We share ten additional examples.

Tip: Remember to tailor each element of the letter of intent to the specific company and industry you are interested in. Conduct thorough research on the company's values, culture, and recent news to ensure your letter is relevant and demonstrates your genuine interest in the organization. Don't forget to proofread and revise your letter before it is well-structured and error-free.

Letter of Intent Samples

Subject: A Passionate HR Enthusiast Seeking to Make a Difference at [Company Name]

Dear [Hiring Manager's Name],

As a dedicated and innovative HR professional with over four years of experience, I have long admired your company's culture, interest for the environment, and excellent brand that combines purpose, impact and belonging. Believe my experience and people management knowledge will be a valuable asset to [Company Name] as the HR specialist.

I have consistently demonstrated my ability to build strong relationships with employees and management throughout my career. In my previous role at [Previous Company], I successfully implemented a new onboarding program that increased employee retention by 20% within the first year. My employee engagement and talent development expertise would make me a valuable asset to your team.

In addition to my professional experience, I am a certified yoga instructor and have previously organized wellness workshops for my colleagues. I would love to bring this unique perspective to [Company Name] and help promote a healthy work-life balance for your employees.

Thank you for considering my application. I am thrilled about the prospect of joining your team and contributing to the continued success of [Company Name]. I look forward to discussing my qualifications further and exploring how my passion for HR can make a difference in your organization.


[Your Name]

Letter of Intent Sample 2

Subject: A People-Centric HR Professional Ready to Empower [Company Name] 's Workforce

Dear [Hiring Manager's Name],

As an experienced HR professional focusing on employee development and satisfaction, I admire your company's commitment to improving people's lives, your products and the overall evolution of the years. As many successful businesses, you need to hiring great people to keep active the innovation engine and continue to propel the business to new heights. In this way, I believe my skills, abilities and knowhow will make me an asset as HR Coordinator position at [Company Name].

In my previous role at [Previous Company], I played a key role in revamping the leave management system, which led to a 15% increase in employee satisfaction scores. I am confident that my experience designing and implementing employee-centric programs would make me an excellent fit for your team.

I am also an avid reader and have a personal blog where I share insights on the latest HR trends and best practices. I believe staying informed about the latest innovations in the area is crucial for success, and I would be excited to bring this passion for continuous learning to [Company Name].

Thank you for considering my application. I am excited about the chance to join your team and help you continue to succeed. I look forward to discussing my qualifications further and exploring how my people-centric approach to HR can empower your workforce.


[Your Name]

Letter of Intent for Promotion

Subject: A People-Centric HR Professional Ready to Empower [Company Name] 's Workforce

[Your Name]
[Your Address] 
[City, State, ZIP Code] 
[Email Address] 
[Phone Number] 


[Recipient's Name] 
[Recipient's Position] 
[Company Name] 
[Company Address] 
[City, State, ZIP Code]

Dear [Recipient's Name],

I trust this letter finds you in good health. I am writing to formally express my interest in the [Position Title] position that has recently opened up within our organization. I am confident that my skills, experience, and dedication make me a strong candidate for this promotion.

During my time at [Company Name], I have consistently demonstrated my commitment to our shared goals and values. My role as [Your Current Position] has allowed me to develop a comprehensive understanding of our operations and the challenges we face. I have taken every opportunity to broaden my skills and have successfully [mention specific achievements or initiatives you have led].

The prospect of serving as [Position Title] excites me because it aligns with my career aspirations and desires to contribute more significantly to our team. I am particularly interested in [mention specific responsibilities or projects related to the new position], and I am confident that my background in [mention relevant skills or areas of expertise] will enable me to excel in these areas.

In addition to my technical skills, I have honed my leadership abilities and have a proven track record of fostering a collaborative and inclusive work environment. I believe that my strong communication skills and ability to build positive relationships will be instrumental in leading our team to achieve its objectives.

I am committed to continuous learning and professional development, and I am eager to take on the challenges that the [Position Title] role presents. I am confident that this position will allow me to utilize my skills further and contribute to [Company Name] in a more significant capacity.

I appreciate your consideration of my interest in this position and would be grateful for the opportunity to discuss my candidacy further. Thank you for your time, and I look forward to the possibility of discussing this exciting opportunity with you.


[Your Name]

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